X12 810 Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810,819)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
Burlington Stores requires the BIG Beginning Segment for Invoice to indicate the beginning of an invoice transaction set and transmit identifying numbers and dates.
Please note that the expectation at Burlington Stores is that invoices match shipments, in other words…
•A single shipment to a warehouse would be accommodated by a single invoice.
•A ‘Ship to Mark’ shipment where many cartons are shipped to a single warehouse with each carton ‘marked for’ a different store should also be accommodated by a single invoice.
•Multiple or Direct Store shipments, in other words ‘several shipments’ made on the same day to various stores under the same purchase order would constitute ‘several shipments’ and would be accommodated by a ‘several’ invoices.
Date expressed as CCYYMMDD
- BIG01 is the invoice issue date.
Burlington Stores uses the 'BIG01' segment for the Invoice Issue Date;
expressed as CCYYMMDD; also known as the 'invoice date.' this is a critical piece of information in the invoicing process carrying through the AP process for the entire invoice lifecycle.
Identifying number assigned by issuer
At the time of publication of this specification; the maximum field length for Invoice in the Burlington Stores Invoice system is 15 characters.
Burlington Stores requires the invoice number in the BIG01, the invoice number MUST be numeric with the numeric character set consisting ONLY of the numbers 0 to 9; non-numeric values may cause errors.
For example, If the invoice is transmitted as 'ABC-123456-XYZ', the invoice may be rejected for use of non-numeric values.
Date expressed as CCYYMMDD
- BIG03 is the date assigned by the purchaser to purchase order.
Burlington Stores uses the 'BIG03' segment for the Purchase Order Date expressed as CCYYMMDD. This date can be sourced from the 'BEG05' Date field in thePurchase Order (850).
Identifying number for Purchase Order assigned by the orderer/purchaser
Burlington Stores requires the PO to be sent in the BIG04, the Burlington Stores purchase order number is Numeric, the numeric character set consists ONLY of the numbers 0 to 9.
The Burlington Stores Purchase Order number will ONLY begin with numbers 1 to 8.
Code identifying purpose of transaction set
- 00
- Original
Burlington Stores ONLY accepts original invoices, Replacement invoices using ‘05’ qualifier in the BIG08 to route replacement invoices are not accepted. There are plans underway to add this functionality with a projected release date in the 2nd quarter of 2015.
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Code identifying an organizational entity, a physical location, property or an individual
Burlington Stores only supports USD at this time.
- BY
- Buying Party (Purchaser)
Customer Order Number
To specify identifying information
Code qualifying the Reference Identification
Burlington Stores uses the Customer Order Number to indicate the Customer Order Number for Internet generated PO's; i.e. Direct to Consumer Orders.
- CO
- Customer Order Number
Code qualifying the Reference Identification
Burlington Stores sends the Department Number with “DP” qualifier in the REF01 on All Domestic Purchase Orders referenced in the BEG03, This information is also sent to the Sterling (IBM) TMS (Transportation Management System) System.
Valid Burlington Stores Department Numbers are:
1 Coats
2 Sportswear
3 Kids
4 Mens
5 Accessories
6 Linens
7 Youth
8 Outerwear
Burlington Stores Does not required the Department Number to be returned on the invoice in the REF01.
- DP
- Department Number
Internal Vendor Number
To specify identifying information
Code qualifying the Reference Identification
- IA
- Internal Vendor Number
Purchase Order Number
To specify identifying information
Code qualifying the Reference Identification
Burlington Stores requires the PO to be sent in the BIG04, the Burlington Stores purchase order number is Numeric, the numeric character set consists ONLY of the numbers 0 to 9.
Burlington Stores Does not required the Department Number to be returned on the invoice in the REF01.
- PO
- Purchase Order Number
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
RI - Burlington Stores NO LONGER requires 'Remit to' information on Invoice transactions unless the vendor is using a factor. Burlington Stores does not modify vendor address information using the 810 invoice.
If your address information has changed contact the Burlington Stores Accounts payable Department.
FACTORING with Remit to: Burlington Stores allows factoring with one factor allowed per vendor per transaction, in other words; the PO cannot be subrogated or among several factors for any single invoice transaction.
When the remit-to party is a factor; remit to address information is transmitted in the invoice in order to provide Burlington Stores with a remit-to address information which overrides the vendor’s default pay site code, in other words, the factor is paid according to the terms of the invoice when the factor is on file with the account payable department.
When the remit-to party is a factor…
Set the N101 equal to “RI” the identification code qualifier.
N102 = the Factor's business name
N103 = '1' to indicate D-U-N-S Number (Dun & Bradstreet) – OR – '9' to indicate the D-U-N-S+4, (D-U-N-S Number with Four Character Suffix)
N104 must = D-U-N-S or D-U-N-S+4 (See N103)
N106 = 'O4' Factor.
If you have any questions regarding the use of or setting up of factors contact the Accounts payable department whose contact information can be found here:
http://www.burlingtoncoatfactory.com/Vendors/LocationsContacts.aspx
- BT
- Bill-to-Party
- BY
- Buying Party (Purchaser)
- OB
- Ordered By
Burlington Stores requires the 'OB' qualifier if the shipment is direct to consumer; If N101 = 'OB', then N103 and N104 are not required.
- RI
- Remit To
- ST
- Ship To
Burlington Stores requires the Ship To address with “ST” qualifier. When N101 = 'ST' and N103 = '92' then N104 = the Burlington Stores Store or DC#
*For a complete list of stores check
http://vendor.burlingtoncoatfactory.com/lists/allStores.bcf
Free-form name
Burlington Stores accepts a maximum field length of 32 in this field, for Example: BT= Burlington Stores Warehouse, Inc.
Factoring: When the remit-to is a factor, set the N102 to the Factor's business name.
Code designating the system/method of code structure used for Identification Code (67)
FACTORING: Burlington Stores allows factoring with one factor allowed per vendor per transaction, in other words; the PO cannot be subrogated or among several factors for any single transaction.
When the remit-to party is a factor; remit to address information is transmitted in the invoice in order to provide Burlington Stores with a remit-to address information which overrides the vendor’s default pay site code, in other words, the factor is paid according to the terms of the invoice when the factor is on file with the account payable department.
When the remit-to party is a factor…
Set the N101 equal to “RI” the identification code qualifier.
N102 = the Factor's business name
N103 = '1' to indicate D-U-N-S Number (Dun & Bradstreet) – OR –
'9' to indicate the D-U-N-S+4, (D-U-N-S Number with Four Character Suffix)
N104 must = D-U-N-S or D-U-N-S+4 (See N103)
N106 = 'O4' Factor.
If you have any questions regarding the use of or setting up of factors contact the Accounts payable department whose contact information can be found here:
http://www.burlingtoncoatfactory.com/Vendors/LocationsContacts.aspx
- 1
- D-U-N-S Number, Dun & Bradstreet
Factoring: When the remit-to is a factor, the N103 must be equal '1', N104 = '1' to indicate D-U-N-S Number, Dun & Bradstreet or '9' to indicate the D-U-N-S+4, D-U-N-S Number with Four Character Suffix.
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Factoring: When the remit-to is a factor, the N103 must be equal '1', N104 = '1' to indicate D-U-N-S Number, Dun & Bradstreet or '9' to indicate the D-U-N-S+4, D-U-N-S Number with Four Character Suffix.
- 91
- Assigned by Seller or Seller's Agent
- 92
- Assigned by Buyer or Buyer's Agent
Burlington Stores uses the ‘92' qualifier in the N103 when N101 = 'ST'; N104 = the Burlington Stores Store or DC#. This is an important step during the invoice process to ensure that merchandise goods are accounted for at the store level as a precursor to receiving in the stores.
IN other words, when N101 = 'ST' and N103 = '92' then N104 = the BurlingtonStores Store or DC#
*For a complete list of stores check
http://vendor.burlingtoncoatfactory.com/lists/allStores.bcf - 93
- Code assigned by the organization originating the transaction set
- 94
- Code assigned by the organization that is the ultimate destination of the transaction set
- UL
- UCC/EAN Location Code
The UCC/EAN Location Code is now known as the Global Location Number (GLN). The GLN is a globally unique 13 digit code for the identification of a legal, functional or physical location within the GS1 numbering system, formerly the Uniform Code Council (UCC) and International Article Number Association (EAN) numbering system.
See more here:
http://www.gs1.org/docs/idkeys/GS1_Global_Location_Numbers.pdf
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
When N101 = “ST” and N103 = “92” then N104 = Store or DC#
For a complete list of stores check
http://vendor.burlingtoncoatfactory.com/lists/allStores.bcf
If N101 = “BT” and N103 = “94” then N104 should be a value from the following list:
02 Modecraft Fashions
03 Burlington Stores Warehouse
04 Burlington Merchandising Corporation
09 MGM Designer Shoes
Factoring: If N101 = “RI”, the identification code qualifier in N103 must = '1' to indicate D-U-N-S Number (Dun & Bradstreet) – OR – '9' to indicate the D-U-N-S+4, (D-U-N-S Number with Four Character Suffix) and the N104 must = D-U-N-S or D-U-N-S+4 (See N103).
FACTORING: Burlington Stores allows factoring with one factor allowed per vendor per transaction, in other words; the PO cannot be subrogated or among several factors for any single transaction.
When the remit-to party is a factor; remit to address information is transmitted in the invoice in order to provide Burlington Stores with a remit-to address information which overrides the vendor’s default pay site code, in other words, the factor is paid according to the terms of the invoice when the factor is on file with the account payable department.
When the remit-to party is a factor…
Set the N101 equal to “RI” the identification code qualifier.
N102 = the Factor's business name
N103 = '1' to indicate D-U-N-S Number (Dun & Bradstreet) – OR –
'9' to indicate the D-U-N-S+4, (D-U-N-S Number with Four Character Suffix)
N104 must = D-U-N-S or D-U-N-S+4 (See N103)
N106 = 'O4' Factor.
If you have any questions regarding the use of or setting up of factors contact the Accounts payable department whose contact information can be found here:
http://www.burlingtoncoatfactory.com/Vendors/LocationsContacts.aspx
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Burlington Stores requires the N403 to use an Alphanumeric character set, the Alphanumeric character set consists of the numbers 0 to 9 and letters A to Z. There should be no punctuation marks used such as dashes (-), periods (.), or commas (,).
Failure to use a strict Alphanumeric character as described above set may result in invoice failure or rejection.
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Burlington Stores uses the 'ITD' segment on ALL, Domestic and Import Purchase orders, to indicate the terms of sale agreement between the buyer and the seller.
The ITD segment is Optional in the invoice and can be left out to avoid invoicing issues with regards to the PO terms and discounts, in other words; invoicing at the PO price without incorporating discounts will not have an adverse effect.
Burlington Stores uses an invoice matching system that compares the PO terms and discounts stored in the order entry system and compares them to what is contained by the ITD segment. This processing scenario always uses the 'better deal' scenario in regards to the payment of invoices.
Vendors planning on using the ITD segment in the invoice should ensure that the ITD segment contained within the Purchase Order are retained and sent back in the invoice to ensure a precise match inclusive of all the ITD segments and terms therein.
Burlington Stores DOES NOT include or expect the ITD data segment to be reflected in the 'TDS01' which identifies the 'Net Invoice Amount.’ 'Net Invoice Amount’ is the total amount of the goods being billed, less any discounts or allowances, plus any charges found within the invoice. **See SAC02 D240 Freight for specific instructions/detail with regard to Freight charges on invoicee.
Example: If the Quantity Invoiced were 100 units, the Unit Price for each unit were $1.00, the discount was 10%, and there was a 2% terms discount the 'Net Invoice Amount' would be the SUM (1001.00) less the sum of the 10% discount; in other words SUM(1001.00) – Sum($10.00) or $90.00; in other words, TDS01 = 9000 (with the implied decimal); the Terms discount would not be included in the 'Net Invoice Amount' (TDS01).
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
Burlington Stores uses ONLY the '12' and ’08 qualifier on domestic orders,
the use of any qualifier other than '12' and ’08 results in a default of the PO terms and discounts stored in the order entry system and not that which is contained by the ITD01 segment sent by the vendor.
- 01
- Basic
- 05
- Discount Not Applicable
- 08
- Basic Discount Offered
Burlington Stores uses the '08' qualifier to in the ITD01 indicate the basic discount offered on the receipt of goods (ROG).
- 12
- 10 Days After End of Month (10 EOM)
Burlington Stores uses the '12' qualifier to in the ITD01 indicate the invoice will be paid 10 days after the end of the month (EOM).
- 14
- Previously agreed upon
Burlington Stores uses the '14' qualifier in the ITD01 to indicate the Terms of Sale/Deferred Terms of Sale found on Import orders. The use of any qualifier other than '12' and ’08 in the ITD01 at invoice results in a default of the PO terms and discounts stored in the order entry system and not that which is contained by the ITD01 segment sent by the vendor. Use of the in the '14' qualifier in the ITD01 on an invoice of an Import order will result in the rejection of the invoice.
Code identifying the beginning of the terms period
- 3
- Invoice Date
- 4
- Specified Date
- 7
- Effective Date
- 15
- Receipt of Goods
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
The ITD03 is expressed as a percent, Burlington Stores sends the decimal
point in the ITD03 Terms Discount Percent only when needed, e.g., 10.5% is sent as “10.5”, and 2% is sent as “2”. When No Value appears in the ITD03 in the Purchase Order, there is no Terms Discount Percent, in other words when 'No Value' appears in the ITD03 in the Purchase Order, the Terms Discount Percent on the invoice = 0%.
When No Value appears in the ITD03 in the Purchase Order, there is no Terms Discount Percent. The invoice can be sent as ITD03 = 0 or the ITD03 can be a null value.
Date payment is due if discount is to be earned expressed in format CCYYMMDD
Number of days in the terms discount period by which payment is due if terms discount is earned
Date when total invoice amount becomes due expressed in format CCYYMMDD
Number of days until total invoice amount is due (discount not applicable)
Total amount of terms discount
Burlington Stores uses the ITD08 Terms Discount Amount when both the ITD03 Terms Discount Percent and the ITD08 Terms Discount Amount. Vendors should plan to send the ITD08 362 Terms Discount Amount in lieu of the ITD03 Terms Discount Percent to reduce the risk of a rounding error during invoicing.
The Burlington EDI Team is committed to 'Making it Easy!'
If you have questions please contact EDI Support at (609) 387-7800 Ext 3340 (EDI-0) or EDI.Support@BurlingtonStores.com, where an incident will be opened and answered by the next available EDI coordinator.
Date deferred payment or percent of invoice payable is due expressed in format CCYYMMDD
Amount of invoice payable expressed in percent
A free-form description to clarify the related data elements and their content
The numeric value of the day of the month between 1 and the maximum day of the month being referenced
Effective
To specify pertinent dates and times
Burlington Stores uses the DTM segment and stores the value of the both the DTM01 and DTM02, these are a matched pair; though not required in all circumstances. If you plan to use or currently use the DTM segment
please be certain to include both DTM01 and DTM02 values to avoid any invoice errors and to ensure that your invoices are paid in a timely manner.
Code specifying type of date or time, or both date and time
Burlington Stores uses the '007' qualifier to identify the effective date of the Terms Discount Percentage expressed in the ITD03. Burlington Stores sends the Terms Discount Percent in the ITD03 in the Purchase order, when 'No Value' appears in the ITD03 in the purchase order, there is no Terms Discount Percent , in other words 'No Value', the Terms Discount Percent = 0%. The value of the DTM01 may be excluded if this event.
- 007
- Effective
Date expressed as CCYYMMDD
Burlington Stores uses the DTM segment and stores the value of the both the DTM01 and DTM02 though not required in all circumstances; these are a matched pair.
If you plan to use or currently use the DTM segment please be certain to include both DTM01 and DTM02 values to avoid any invoice errors and to ensure that your invoices are paid in a timely manner.
Shipped
To specify pertinent dates and times
Burlington Stores uses the DTM segment and stores the value of the both the DTM01 and DTM02, these are a matched pair; though not required in all circumstances. If you plan to use or currently use the DTM segment
please be certain to include both DTM01 and DTM02 values to avoid any invoice errors and to ensure that your invoices are paid in a timely manner.
Code specifying type of date or time, or both date and time
Burlington Stores uses the DTM segment and stores the value of the both the DTM01 and DTM02 though not required in all circumstances; these are a matched pair.
If you plan to use or currently use the DTM segment please be certain to include both DTM01 and DTM02 values to avoid any invoice errors and to ensure that your invoices are paid in a timely manner.
- 011
- Shipped
Date expressed as CCYYMMDD
Burlington Stores uses the DTM segment and stores the value of the both the DTM01 and DTM02 though not required in all circumstances; these are a matched pair.
If you plan to use or currently use the DTM segment please be certain to include both DTM01 and DTM02 values to avoid any invoice errors and to ensure that your invoices are paid in a timely manner.
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
Code identifying type of location
- FOB02 is the code specifying transportation responsibility location.
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
Burlington Stores requires the IT1 Baseline Item Data to specify the basic and most frequently used line item data for the invoice and related transactions; precise details for field requirements can be viewed in the Element Summary, view the columns below Element Summary, the right hand column is marked 'Usage' where 'Used' means the data is used and 'Must Use' means the field is required.
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the purchase order line item identification.
Number of units invoiced (supplier units)
Burlington Stores requires the value sent in the IT102 to be a whole number (integer). IT102 values that contain decimal equivalents will be rejected. For example if invoicing 100 items 100 should be the value sent in the IT102, a value of 100.00 is not a valid value and will be rejected.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- AS
- Assortment
Burlington Stores uses the 'AS' qualifier in the IT103 to match the ‘prepack’ item on the Invoice to the Purchase Order. Burlington Stores uses the 'AS' qualifier for assorted prepacks in the PO103; in which case the SLN04 of the SLN Segment on the PO will represent the sub item quantities within the assorted prepack.
If the purchase order was sent as a ‘prepack’, invoicing for the prepack item is required, the sub items, that is to say the items belonging to the prepack (subitems) would be listed in the SLN segment for invoicing purposes.
- EA
- Each
Burlington Stores uses the 'EA' qualifier in the IT103 to match the ‘prepack’ item on the Invoice to the Purchase Order. Burlington Stores uses the "EA" qualifier for items in the in the PO103.
If the purchase order was sent as a ’bulk’ (EA) order, invoicing for the ‘bulk’ items is required. If the order is ‘bulk’ (EA) there would not be any sub items listed in the SLN segment, at which point the SLN segment on the invoice would not be required.
Price per unit of product, service, commodity, etc.
Code identifying the type of unit price for an item
- WE
- Wholesale Price per Each
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
Burlington Stores requires the presence of the 'IN' or 'UP' qualifier in theIT106. The 'IN' or 'UP' qualifier are sent on the Purchase Order and should be stored for return on the ASN and Invoice.
Bulk Orders: IMPORTANT NOTE: If you use UPC’s to identify your items contact EDI.Support@BurlingtonStores.com and inquire about using the UPC to identify orderable supply items in your Purchase Orders.
Burlington Stores ‘Bulk’ PO’s use PO1 qualifiers including ‘IN’, Buyer's Item Number; ‘IT’, Buyer's Style Number; ‘BO’, Buyers Color; and ‘IZ’, Buyer's Size Code; except in cases where the Vendor is set up to use UPCs where ‘UP’, U.P.C. Consumer Package Code (1-5-5-1) and ‘EN’, European Article Number (EAN) (2-5-5-1).
Prepack Orders: IMPORTANT NOTE: If you use UPC’s to identify prepacks contact EDI.Support@BurlingtonStores.com and inquire about using the UPC to identify orderable case or prepack level items in your Purchase Orders.
Burlington Stores ‘Prepack’ PO’s use the PO1 qualifier ‘IN’, Buyer's Item Number where the Prepack Identifier is comprised of ‘PO’, the PO number, LN, and the internal Line number, for example POnnnnnnnLN1, where nnnnnnn= the internal Burlington Stores PO number.The purchase order number in this example would be ‘nnnnnnn01.’ This is a legacy component that is expected to remain in place for some time; if the Prepack ID is an issue for your invoicing system contact EDI.Support@BurlingtonStores.com to inquire about using the UPC to identify orderable supply items in your Purchase orders.
UK - Burlington Stores encourages Vendors whose items use an EAN in association with their items to contact their PO Execution Coordinator to use UPC throughout the PO/ASN/and Invoicing processes.
The PO Execution Coordinator is responsible for downloading and attaching the correct UPCs from the Vendor’s UPC Catalogue when creating or revising workorders/purchase orders.
Burlington Stores uses the QRS/Inovis/GXS catalogue for downloading UPCs requires 4 pieces of information to do so; 1) the Vendors Catalog Style, 2) the NRF Color Code, 3) the QRS/Inovis/GXS catalogue identifier, and 4) unlimited access to the QRS/Inovis/GXS catalogue.
UP - Burlington Stores encourages Vendors whose items use a UPC in association with their items to contact their PO Execution Coordinator to use UPC throughout the PO/ASN/and Invoicing processes.
The PO Execution Coordinator is responsible for downloading and attaching the correct UPCs from the Vendor’s UPC Catalogue when creating or revising workorders/purchase orders.
Burlington Stores uses the QRS/Inovis/GXS catalogue for downloading UPCs requires 4 pieces of information to do so; 1) the Vendors Catalog Style, 2) theNRF Color Code, 3) the QRS/Inovis/GXS catalogue identifier, and 4) unlimited access to the QRS/Inovis/GXS catalogue.
- EN
- European Article Number (EAN) (2-5-5-1)
Burlington Stores encourages Vendors whose items use a EAN in association with their items to contact their PO Execution Coordinator to use UPC throughout the PO/ASN/and Invoicing processes.
- IN
- Buyer's Item Number
Burlington Stores uses the BCF Sku code (with “IN” qualifier) or UPC Code (with “UP” qualifier) for both prepack and bulk items. In the event this qualifiers is used with an "AS" qualifier for assorted prepacks; the SLN04 of the SLN Segment will represent the sub item quantities within the assorted prepack.
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- UN
- U.P.C. Case Code Number (1-1-5-5)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT
- Buyer's Style Number
Burlington Stores uses the Buyer Style (with “IT” qualifier) or Vendor Style (with “VA” qualifier) for only bulk order items.
- VA
- Vendor's Style Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
Burlington Stores uses the Buyer Color (with “BO” qualifier) or Vendor Color (with “VE” qualifier) for only bulk order items.
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VE
- Vendor Color
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IZ
- Buyer's Size Code
Burlington Stores uses the Buyer Size (with “IZ” qualifier) or Vendor Size (with “SZ” qualifier) for only bulk order items.
- SZ
- Vendor Alphanumeric Size Code (NRMA)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Future Use
- PU
- Part Reference Number
Burlington Stores uses the Bulk Item Description (with “PU” qualifier) on bulk items on import POs with the Burlington Gateway product and on Import Freight Forwarder transaction ONLY.
Identifying number for a product or service
Future Use
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Future Use
- BL
- Brand/Label
Burlington Stores uses the Brand Name (with “BL” qualifier) when it exists, 'the 'BL' qualifier can be used on bulk order items or on import POs.
Identifying number for a product or service
Future Use
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Future Use
- VA
- Vendor's Style Number
Burlington Stores as part of the ‘Making it easier’ initiative will begin to provide precise vendor cross reference information when available on PO, ASNs and Invoices by way of providing the VA (Vendor's Style Number), VE (Vendor Color), and SZ (Vendor Size).
Identifying number for a product or service
Future Use
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Future Use
- CM
- National Retail Merchants Association Color Code
Burlington Stores stores and uses the NRF Color Code.
- VE
- Vendor Color
Burlington Stores as part of the ‘Making it easier’ initiative will begin to provide precise vendor cross reference information when available on PO, ASNs and Invoices by way of providing the VA (Vendor's Style Number), VE (Vendor Color), and SZ (Vendor Size).
Identifying number for a product or service
Future Use
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Future Use
- SZ
- Vendor Alphanumeric Size Code (NRMA)
Burlington Stores as part of the ‘Making it easier’ initiative will begin to provide precise vendor cross reference information when available on PO, ASNs and Invoices by way of providing the VA (Vendor's Style Number), VE (Vendor Color), and SZ (Vendor Size).
Tax Information
To specify tax information
Burlington Stores uses the 'VA' Tax Type Code to identify the Puerto Rico VAT Tax in the TXI01 field with the tax Monetary Amount specified for the line item in the TXI02 field and Percent specified in the TXI03 field.
Monetary amount
- TXI02 is the monetary amount of the tax.
Subline Item Detail
To specify product subline detail item data
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Code indicating the relationship between entities
- SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
- I
- Included
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Burlington Stores uses the 'AS' qualifier in the IT103 to match the ‘prepack’ item on the Invoice to the Purchase Order. Burlington Stores uses the 'AS' qualifier for assorted prepacks in the PO103; in which case the SLN04 of the SLN Segment on the PO will represent the sub item quantities within the assorted prepack as 'EA'.
If the purchase order was sent as a ‘prepack’, invoicing for the prepack item is required with an ‘AS’ in the IT103, the sub items, that is to say the items belonging to the prepack (sub items) would be listed in the SLN05-01 segment for invoicing purposes.
Price per unit of product, service, commodity, etc.
Code identifying the type of unit price for an item
- WE
- Wholesale Price per Each
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
UK - Burlington Stores encourages Vendors whose items use an EAN in association with their items to contact their PO Execution Coordinator to use UPC throughout the PO/ASN/and Invoicing processes.
The PO Execution Coordinator is responsible for downloading and attaching the correct UPCs from the Vendor’s UPC Catalogue when creating or revising workorders/purchase orders.
Burlington Stores uses the QRS/Inovis/GXS catalogue for downloading UPCs requires 4 pieces of information to do so; 1) the Vendors Catalog Style, 2) the NRF Color Code, 3) the QRS/Inovis/GXS catalogue identifier, and 4) unlimited access to the QRS/Inovis/GXS catalogue.
UP - Burlington Stores encourages Vendors whose items use a UPC in association with their items to contact their PO Execution Coordinator to use UPC throughout the PO/ASN/and Invoicing processes.
The PO Execution Coordinator is responsible for downloading and attaching the correct UPCs from the Vendor’s UPC Catalogue when creating or revising workorders/purchase orders.
Burlington Stores uses the QRS/Inovis/GXS catalogue for downloading UPCs requires 4 pieces of information to do so; 1) the Vendors Catalog Style, 2) the NRF Color Code, 3) the QRS/Inovis/GXS catalogue identifier, and 4) unlimited access to the QRS/Inovis/GXS catalogue.
- EN
- European Article Number (EAN) (2-5-5-1)
Burlington Stores encourages Vendors whose items use a EAN in association with their items to contact their PO Execution Coordinator to use UPC throughout the PO/ASN/and Invoicing processes.
- IN
- Buyer's Item Number
Burlington Stores uses the BCF Sku code (with “IN” qualifier) or UPC Code (with “UP” qualifier) for both prepack and bulk items. In the event this qualifiers is used with an "AS" qualifier for assorted prepacks; the SLN04 of the SLN Segment will represent the sub item quantities within the assorted prepack.
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- UN
- U.P.C. Case Code Number (1-1-5-5)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT
- Buyer's Style Number
Burlington Stores uses the Buyer Style (with “IT” qualifier) or Vendor Style (with“VA” qualifier) for only bulk order items.
- VA
- Vendor's Style Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
Burlington Stores uses the Buyer Color (with “BO” qualifier) or Vendor Color (with “VE” qualifier) for only bulk order items.
- VE
- Vendor Color
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IZ
- Buyer's Size Code
Burlington Stores uses the Buyer Size (with “IZ” qualifier) or Vendor Size (with “SZ” qualifier) for only bulk order items.
- SZ
- Vendor Alphanumeric Size Code (NRMA)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Future Use
- PU
- Part Reference Number
Burlington Stores uses the Prepack Description (with “PU” qualifier) on prepack items on import POs with the Burlington Gateway product and on Import Freight Forwarder transaction ONLY.
Identifying number for a product or service
Future Use
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Future Use
- BL
- Brand/Label
Burlington Stores uses the Brand Name (with “BL” qualifier) when it exists, 'the 'BL' qualifier can be used on bulk order items or on import POs.
Identifying number for a product or service
Future Use
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Future Use
- VA
- Vendor's Style Number
Burlington Stores as part of the ‘Making it easier’ initiative will begin to provide precise vendor cross reference information when available on PO, ASNs andInvoices by way of providing the VA (Vendor's Style Number), VE (Vendor Color), and SZ (Vendor Size).
Identifying number for a product or service
Future Use
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Future Use
- CM
- National Retail Merchants Association Color Code
Burlington Stores stores and uses the NRF Color Code.
- VE
- Vendor Color
Burlington Stores as part of the ‘Making it easier’ initiative will begin to provide precise vendor cross reference information when available on PO, ASNs and Invoices by way of providing the VA (Vendor's Style Number), VE (Vendor Color), and SZ (Vendor Size).
Identifying number for a product or service
Future Use
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Future Use
- SZ
- Vendor Alphanumeric Size Code (NRMA)
Burlington Stores as part of the ‘Making it easier’ initiative will begin to provide precise vendor cross reference information when available on PO, ASNs and Invoices by way of providing the VA (Vendor's Style Number), VE (Vendor Color), and SZ (Vendor Size).
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
Burlington Stores requires the TDS Total Monetary Value to specify the total invoice discounts and amounts.
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Burlington Stores uses the 'TDS01' segment to identify the total amount of
the goods being billed, less any discounts or allowances, plus any charges found within the invoice, in other words the 'Net Invoice Amount.' **See SAC02 D240 Freight for specific instructions/detail with regard to Freight charges on invoicee.
The 'Net Invoice Amount' is derived by taking the sum of each items unit cost multiplied by each item quantity less any discounts or allowances that can be applied plus any charges, in other words...
'Net Invoice Amount' = SUM (Quantity Invoiced * Unit Price) - SUM (discounts, allowances, or charges).
'Net Invoice Amount' would include those discounts, allowances, or charges explicit in the SAC segment and should not include any 'Terms' discounts enumerated on the PO for the prompt payment of invoices such as 2% 10 Net 30 as would be found on the PO in the ITD03 Segment (Terms Discount Percent).
Example: If the Quantity Invoiced were 100 units, the Unit Price for each unit were $1.00, the discount was 10%, and there was a 2% terms discount for prompt payment the 'Net Invoice Amount' would be the SUM(1001.00) less the sum of the 10% discount; in other words SUM(1001.00) – Sum($10.00) or $90.00; where the TDS01 = 9000 (with the implied decimal.) **See SAC02 D240 Freight for specific instructions/detail with regard to Freight charges on invoicee.
Carrier Detail
To specify transportation details for the transaction
IMPORTANT MESSAGE: Burlington Stores does not typically require the CAD (Carrier Detail) segment unless the vendor is in the unique position that it incurs or otherwise adds freight or handling charges that would be typically passed on to a buying organization. This is not typical of the relationship between Burlington Stores and its suppliers.
If you have questions please contact EDI Support at (609) 387-7800 Ext 3340 (EDI-0) or EDI.Support@BurlingtonStores.com, where an incident will be opened and answered by the next available EDI coordinator.
When SAC01 = ‘C’, Charge and SAC02 = ‘D240’ Freight, CAD01, CAD04, CAD07, and CAD08 become required to identify the Transportation Method/Type, Standard Carrier Alpha Code (SCAC), Reference Identification Qualifier and Bill of Lading (BOL) or Carrier PRO number (PRO).
Code specifying the method or type of transportation for the shipment
Burlington Stores typically does not allow vendors to ‘prepay and add’ freight charges to merchandise invoices, nor does Burlington expect vendors to subtract Freight allowances on an invoice. If you have any questions, please contact EDI Support at (609) 387-7800 Ext 3340 (EDI-0) or EDI.Support@BurlingtonStores.com, where an incident will be opened and answered by the next available EDI coordinator.
- A
- Air
- AE
- Air Express
- BU
- Bus
- C
- Consolidation
- CE
- Customer Pickup / Customer's Expense
- D
- Parcel Post
- E
- Expedited Truck
- H
- Customer Pickup
- L
- Contract Carrier
- LT
- Less Than Trailer Load (LTL)
- M
- Motor (Common Carrier)
- O
- Containerized Ocean
- P
- Private Carrier
- R
- Rail
- S
- Ocean
- SR
- Supplier Truck
- T
- Best Way (Shippers Option)
- U
- Private Parcel Service
Prefix or alphabetic part of an equipment unit's identifying number
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Standard Carrier Alpha Code
Burlington Stores typically does not allow vendors to ‘prepay and add’ freight charges to merchandise invoices, nor does Burlington expect vendors to subtract Freight allowances on an invoice. If you have any questions please contact EDI Support at (609) 387-7800 Ext3340 (EDI-0) or EDI.Support@BurlingtonStores.com , where an incident will be opened and answered by the next available EDI coordinator.
Burlington Stores requires the 'CAD04' segment to identify the Standard Carrier Alpha Code when SAC01 = ‘C’, Charge and SAC02 = ‘D240’ Freight, at which point CAD01 and CAD07 also become required.
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Code qualifying the Reference Identification
Burlington Stores typically does not allow vendors to ‘prepay and add’ freight charges to merchandise invoices, nor does Burlington expect vendors to subtract Freight allowances on an invoice. If you have any questions please contact EDI Support at (609) 387-7800 Ext 3340 (EDI-0) or EDI.Support@BurlingtonStores.com, where an incident will be opened and answered by the next available EDI coordinator.
Burlington Stores requires the 'CAD07' segment to identify the Reference Identification Qualifier when SAC01 = ‘C’, Charge and SAC02 = ‘D240’ Freight, at which point CAD01, CAD04, and CAD08 also become required.
- BM
- Bill of Lading Number
- CN
- Carrier's Reference Number (PRO/Invoice)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Burlington Stores typically does not allow vendors to ‘prepay and add’ freight charges to merchandise invoices, nor does Burlington expect vendors to subtract Freight allowances on an invoice. If you have any questions please contact EDI Support at (609) 387-7800 Ext 3340 (EDI-0) or EDI.Support@BurlingtonStores.com, where an incident will be opened and answered by the next available EDI coordinator.
Burlington Stores requires the 'CAD08' segment to identify the Bill of Lading (BOL) or Carrier PRO number (PRO) when SAC01 = ‘C’, Charge and SAC02 = ‘D240’ Freight, at which point CAD01, CAD04, and CAD07 become required.
When available, the CAD08 is stored by Burlington in the Accounts Payable System in order to provide an additional source for 'proof of delivery' information for the Direct toConsumer (DTC) shipments.
Usage Example: CAD|P|||FDEG|FED EX SMALL PACKAGE||BM|465099812102..where the CAD08 (465099812102) represents the FED EX tracking number
Burlington Stores uses an invoice matching system that compares the PO terms and discounts stored in the order entry system and compares them to what is contained by the SAC segment. This processing scenario always uses the 'better deal' scenario in regards to the payment of invoices.
The SAC segment is Optional and can be left out to avoid invoicing issues with regards to the PO terms and discounts, in other words; invoicing at the PO price without incorporating allowances or charges will not have an adverse effect.
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Burlington Stores requires that all information sent in the SAC segment on the PO to be returned in the SAC segment on the Invoice at time of billing; the only exclusion would be when the SAC01 = 'N' at which point the content that follows would not need to be returned on the invoice.
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
IMPORTANT MESSAGE: Burlington Stores typically does not allow vendors to ‘prepay and add’ freight charges to merchandise invoices, nor does Burlington expect vendors to subtract Freight allowances on an invoice. If you have any questions please contact EDI Support at (609) 387-7800 Ext 3340 (EDI-0) or EDI.Support@BurlingtonStores.com , where an incident will be opened and answered by the next available EDI coordinator.
- A
- Allowance
- C
- Charge
When SAC01 = ‘C’, Charge and SAC02 = ‘D240’ Freight, CAD01, CAD04, CAD07, and CAD08 become required to identify the Transportation Method/Type, Standard Carrier Alpha Code (SCAC), Reference Identification Qualifier and Bill of Lading (BOL) or Carrier PRO number (PRO).
Code identifying the service, promotion, allowance, or charge
C300 - Burlington Stores uses the 'C300' qualifier to indicate special discounts that cannot be related to any other coding found in the SAC02 segment as indicated by the seller during the sales process.
Known in ORRs as BUYER OTHER DISCOUNTS’ , the allowance (Amount or Percent) can be found on the PO in the SAC05 (Amount) and/or the SAC07 (Percent) segments.
The seller should plan to store the SAC02, SAC05 and SAC07 information from the Purchase order in order to send it back on the Invoice in the SAC02, SAC05 and/or the SAC07 segments to confirm the invoice values.
When using the 'C300' qualifier in the SAC02 segment, use the SAC15 Segment to provide a description to clarify the use of the 'C300' qualifier in the 810.
Burlington Stores requires that all information sent as C300 Discount - Special in the SAC segment on the PO to be returned in the SAC segment on the Invoice at time of billing.
F050 - Burlington Stores uses the 'F050' qualifier in the SAC02 to indicate any Service, Promotion, Allowance, or Charges that cannot be related to any other coding found in the SAC02 segment as indicated by the seller during the sales process; the related Service, Promotion, Allowance, or Charges (Amounts or Percents) can be found on the PO in the SAC05 (Amount) and/or the SAC07 (Percent) segments.
Burlington Stores requires that all information sent in the SAC segment as F050 Other on the PO to be returned in the SAC segment on the Invoice at time of billing. The seller should plan to store the SAC02, SAC05, and SAC07 information in order to send it back on the Invoice in the SAC02, SAC05 and/or the SAC07 segments to confirm the invoice values.
NOTE: When using the 'F050' qualifier in the SAC02 segment, use the SAC15 Segment to provide a description to clarify the use of the 'F050' qualifier in the 810.
- C000
- Defective Allowance
Burlington Stores uses the 'C000' qualifier in the SAC02 to indicate a defective allowance indicated by the seller during the sales process; the related defective allowance (Amount or Percent) can be found on the PO in the SAC05 (Amount) and/or the SAC07 (Percent) segments. The seller should plan to store the SAC02, SAC05 and SAC07 information in order to send it back on the Invoice in the SAC02, SAC05 and/or the SAC07 segments to confirm the invoice values.
Burlington Stores requires that all information sent in the SAC segment as C000 Defective Allowance on the PO to be returned in the SAC segment on the Invoice at time of billing.
- C300
- Discount - Special
- D240
- Freight
Freight Allowances: Burlington Stores typically does not allow vendors to ‘prepay and add’ freight charges to merchandise invoices, nor does Burlington expect vendors to subtract
Freight allowances on an invoice.Burlington Stores does support information sent as D240 Freight in the SAC segment on the invoice at time of billing only on Web purchase orders.
If you have any questions please contact EDI Support at (609) 387-7800 Ext 73340 (EDI-0) or EDI.Support@BurlingtonStores.com, where an incident will be opened and answered by the next available EDI coordinator.
- E750
- New Store Discount
Burlington Stores uses the 'E750' qualifier in the SAC02 to indicate any New Store Discount as indicated by the seller during the sales process; the related New Store Discount (Amount or Percent) can be found on the PO in the SAC05 (Amount) and/or the SAC07 (Percent) segments.
Burlington Stores requires that all information sent in the SAC segment as E750 New Store Discount on the PO to be returned in the SAC segment on the Invoice at time of billing. The seller should plan to store the SAC02, SAC05 and SAC07 information in order to send it back on the Invoice in the SAC02, SAC05, and/or theSAC07 segments to confirm the invoice values.
- F050
- Other (See related description)
- I570
- Warehouse
Burlington Stores uses the 'I570' qualifier in the SAC02 to indicate any Warehouse as indicated by the seller during the sales process; the related Warehouse (Amount or Percent) can be found on the PO in the SAC05 (Amount) and/or the SAC07 (Percent) segments.
Burlington Stores requires that all information sent in the SAC segment as I570 Warehouse on the PO to be returned in the SAC segment on the Invoice at time of billing. The seller should plan to store the SAC02, SAC05 and SAC07 information in order to send it back on the Invoice in the SAC02, SAC05, and/or the SAC07 segments to confirm the invoice values.
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Burlington Stores uses the SAC05 segment to contain the amount described by the SAC02 Service, Promotion, Allowance, or Charge Code. The SAC05 should contain a value greater than 0 (SAC05>0). The SAC05 segment uses an N2 data type. The N2 Data Type indicates a numeric value with two decimal places in other words 12.34 becomes 1234. 0 or 000 is not a valid value and should not be sent.
Code indicating on what basis allowance or charge percent is calculated
- 1
- Item List Cost
- 2
- Item Net Cost
- 3
- Discount/Gross
- 4
- Discount/Net
- 5
- Base Price per Unit
- 6
- Base Price Amount
- 7
- Base Price Amount Less Previous Discount
Code indicating method of handling for an allowance or charge
- 02
- Off Invoice
- 06
- Charge to be Paid by Customer
A free-form description to clarify the related data elements and their content
Vendors should use the SAC15 Segment to provide a description to clarify the use of the 'F050' qualifier when the 'F050' qualifier is used to describe Service, Promotion, Allowance, or Charges that cannot be related to any other coding found in the SAC02 segment.
Invoice Shipment Summary
To specify summary details of total items shipped in terms of quantity, weight, and volume
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Bulk Invoice Sample
GS|IN|SENDERGS|RECEIVERGS|20231106|135924|000000001|X|004010
BIG|20131202|A53171|20131126|421335004
N1|ST|Burlington Coat #053|92|053
DTM|011|20131202
IT1||16|EA|50||IN|46732662|IT|BPV9223
IT1||23|EA|50||IN|46733700|IT|BPV9223
IT1||5|EA|50||IN|46733768|IT|BPV9223
IT1||30|EA|50||IN|46733865|IT|BPV9223
IT1||23|EA|50||IN|46734644|IT|BPV9223
IT1||40|EA|50||IN|46734987|IT|BPV9223
IT1||18|EA|50||IN|46735520|IT|BPV9223
IT1||30|EA|50||IN|46735698|IT|BPV9223
IT1||18|EA|50||IN|46735779|IT|BPV9223
IT1||12|EA|50||IN|46736037|IT|BPV9223
IT1||12|EA|50||IN|46736121|IT|BPV9223
TDS|1135000
CAD|M|||JDFD|JAY DEE||BM|421335001
ISS|23|CA
CTT|11
GE|1|000000001
IEA|1|000000001
Bulk Order with UPC and Factor Invoice Sample: (Factored)
GS|IN|SENDERGS|RECEIVERGS|20231106|135933|000000001|X|004010
BIG|20131107|012763586||231722202
REF|DP|2
N1|RI|CITI GROUP|1|056668270||O4
N1|ST||92|053
ITD|01|3|0||0||30
DTM|011|20131107
IT1||400|EA|25.5||UP|883666208283|IT|W33N53W1NG0
IT1||546|EA|25.5||UP|883666208290|IT|W33N53W1NG0
IT1||398|EA|25.5||UP|883666208306|IT|W33N53W1NG0
IT1||40|EA|25.5||UP|883666208313|IT|W33N53W1NG0
IT1||216|EA|25.5||UP|883666208320|IT|W33N53W1NG0
TDS|4080000|4080000
CAD||||RDWY|ROADWAY EXPRESS||BM|07378710012423809
ISS|151|CT
CTT|5
GE|1|000000001
IEA|1|000000001
Internet Invoice Sample 1
GS|IN|SENDERGS|RECEIVERGS|20231106|135941|000000001|X|004010
BIG|20130723|BD11223|20130719|3453977
N1|ST||92|212
DTM|011|20130723
IT1|1|1|EA|22.95||IN|28969961|IT|7129-738.|UP|680601307403
IT1|2|1|EA|6.53||IN|29071706|IT|7098-738.|UP|680601314203
TDS|2948
CAD|M|||UPSN|FEDEX 3RD PARTY||CN|BD11223
ISS|2|EA
CTT|2
GE|1|000000001
IEA|1|000000001
Internet Invoice Sample 2
GS|IN|SENDERGS|RECEIVERGS|20231106|135950|000000001|X|004010
BIG|20130723|1077959|20130715|3453384
N1|ST|BURLINGTON COAT|92|212
N3|123 Any Street
N4|CHARLOTTE|NC|28201-1036
ITD|01|3|0||60||60|||||NET 60
DTM|011|20130723
DTM|007|20130921
FOB|CC|AC|EL SEGUNDO,CA
IT1|1|1|EA|57.5||IN|51567262|VA|28005V
IT1|2|1|EA|16.1||IN|51546791|VA|28040
IT1|3|1|EA|16.6||IN|51551278|VA|28012
TDS|9520
CAD||||FEG|FED EX GROUND||BM|00841220003490977
SAC|C|D240|||500|||||||02
ISS|1|CT
CTT|3
GE|1|000000001
IEA|1|000000001
Internet Invoice Sample 3
GS|IN|SENDERGS|RECEIVERGS|20231106|135958|000000001|X|004010
BIG|20130723|6505845198||3454003
N1|ST| Consumer Name|92|212
N1|BT|BURLINGTON COAT DOTCOM|94|03
ITD|01|3||||20130822|30|||||NET 30 DAYS ADI
DTM|011|20130723
FOB|TP
IT1||1|EA|133||IN|60510491|IT|1812867|UP|047406117154
TDS|13300
CAD|M|||FDEG|FEDEX GROUND||BM|00474060012026673
ISS|1|CN
CTT|1
GE|1|000000001
IEA|1|000000001
Internet Invoice Sample 4
GS|IN|SENDERGS|RECEIVERGS|20231106|140007|000000001|X|004010
BIG|20130723|6505845213||3454017
N1|ST| Consumer Name|92|212
N1|BT|BURLINGTON COAT DOTCOM|94|03
ITD|01|3||||20130822|30|||||NET 30 DAYS ADI
DTM|011|20130723
FOB|TP
IT1||1|EA|104.93||IN|60512758|IT|1815038|UP|047406117086
TDS|10493
CAD|M|||FDEG|FEDEX GROUND||BM|00474060012026741
ISS|1|CN
CTT|1
GE|1|000000001
IEA|1|000000001
Internet Invoice Sample 5: (Factored)
GS|IN|SENDERGS|RECEIVERGS|20231106|140016|000000001|X|004010
BIG|20130723|SI639230||3454034
REF|IA|2487647
N1|BY|Consumer Name
N3|123 Any Street
N4|Hometown|LA|70460|USA
N1|RI|CITI GROUP|1|056668270||O4
DTM|011|20130723
IT1||1|EA|9.72||IN|34703483|VA|2517003
TDS|972
CAD||||FDXE|Federal Express Corporation||CN|233005216128223
ISS|1|CT
CTT|1
GE|1|000000001
IEA|1|000000001
Ship to DC with Factor Invoice Sample: (Factored)
GS|IN|SENDERGS|RECEIVERGS|20231106|140026|000000001|X|004010
BIG|20131202|270837|20131022|231637502
N1|ST|BURLINGTON.COAT|92|053
N1|RI|Factor Name|1|794521591||O4
N3|Factor.ST.
N4|NEW.YORK|NY|10018
N1|BT|MODECRAFT.FASHIONS|94|02
ITD|05|3||||20140311||||||NET10EOM+60
DTM|011|20131202
IT1|0201|160|EA|6.00||IN|89712568|VA|W6236611|VE|FJORD BLUE|SZ|12W
IT1|0202|165|EA|6.00||IN|88881335|VA|W6236611|VE|FJORD BLUE|SZ|14W
IT1|0203|246|EA|6.00||IN|88881393|VA|W6236611|VE|FJORD BLUE|SZ|18W
IT1|0204|165|EA|6.00||IN|88881403|VA|W6236611|VE|FJORD BLUE|SZ|22W
IT1|0205|82|EA|6.00||IN|88881089|VA|W6236611|VE|FJORD BLUE|SZ|26W
TDS|490800
CAD|U|||JDFD|JAYDEE TRUCKING||BM|06703265100162856
ISS|15|CT
CTT|5
GE|1|000000001
IEA|1|000000001
UPC Prepack Invoice Sample: (Factored)
GS|IN|SENDERGS|RECEIVERGS|20231106|140038|000000001|X|004010
BIG|20131112|55048916|20130829|635251201
REF|DP|6
N1|ST|BURLINGTON COAT FACTORY-DC|92|053
N3|ROUTE 130 SOUTH
N4|EDGEWATER PARK|NJ|08010|US
N1|RI|FACTOR NAME|1|128268641||O4
N3|DEPT 0797, PO BOX 120797
N4|DALLAS|TX|753120797|US
DTM|011|20131112
IT1|000001|50|AS|45||UP|088377004915
SLN|000002||I|0000012|EA|3.75|||IN|65480830|VA|BCFLAUREL
TDS|225000|225000
CAD|M|||AFNW|||CN|AFNW184
ISS|50|CA
CTT|1
GE|1|000000001
IEA|1|000000001
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