X12 856 Ship Notice/Manifest

Beginning Segment for Ship Notice

Functional Group Header

Transaction Set Header

Carrier Details (Quantity and Weight)

Carrier Details (Routing Sequence/Transit Time)

Reference Information Bill of Lading

Date/Time Reference Scheduled Delivery Date

Date/Time Reference Shipped Date

Purchase Order Reference

Reference Information Seller's Invoice Number

Reference Information Vendor Number

Marks and Numbers Information

Item Detail (Shipment)

Product/Item Description

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

IEA

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
07: Global Location Number (GLN)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

—

08: UCC EDI Communications ID (Comm ID)
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

Example values

```
BUCKLETEST     
```
```
6127770000     
```

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I65

Repetition Separator

Required

String (AN)

Min 1Max 1

—

^: Repetition Separator

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Interchange Acknowledgment Requested
1: Interchange Acknowledgment Requested (TA1)

ISA-15

I14

Interchange Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

SH: Ship Notice/Manifest (856)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

856: Ship Notice/Manifest

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BSN

0200

Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1

—

Example

BSN-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original
07: Duplicate

BSN-02

396

Shipment Identification

Required

String (AN)

Min 2Max 30

—

Usage notes

—

BSN-03

Date

Required

Date (DT)

CCYYMMDD format

—

BSN-04

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

BSN-05

1005

Hierarchical Structure Code

Optional

Identifier (ID)

—

0001: Shipment, Order, Packaging, Item

Heading end

Detail

HL Loop

RequiredMax >1

0100

Detail > HL Loop > HL

Hierarchical Level

RequiredMax use 1

—

Example

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Level Code

Required

Identifier (ID)

—

S: Shipment

DTMDate/Time Reference Shipped Date

Hierarchical Child Code

Optional

Identifier (ID)

—

1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

TD1

1100

Detail > HL Loop > TD1

Carrier Details (Quantity and Weight)

RequiredMax use 20

—

Example

If Packaging Code (TD1-01) is present, then Lading Quantity (TD1-02) is required

If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required

If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required

TD1-01

103

Packaging Code

Optional

String (AN)

—

Part 1/2

CTN: Carton

Part 2/2

25: Corrugated or Solid

TD1-02

Lading Quantity

Optional

Numeric (N0)

Min 1Max 7

—

TD1-06

187

Weight Qualifier

Optional

Identifier (ID)

—

G: Gross Weight

TD1-07

Weight

Optional

Decimal number (R)

Min 1Max 10

—

TD1-08

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

LB: Pound

TD5

1200

Detail > HL Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12

—

Example

If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required

TD5-01

133

Routing Sequence Code

Optional

Identifier (ID)

—

1: 1st Carrier after Origin Carrier
2: 2nd Carrier after Origin Carrier
3: 3rd Carrier after Origin Carrier
4: 4th Carrier after Origin Carrier
5: 5th Carrier after Origin Carrier
6: 6th Carrier after Origin Carrier
7: 7th Carrier after Origin Carrier
8: 8th Carrier after Origin Carrier
9: 9th Carrier after Origin Carrier
A: Origin Carrier, Agent's Routing (Rail)
B: Origin/Delivery Carrier (Any Mode)
O: Origin Carrier (Air, Motor, or Ocean)
S: Origin Carrier, Shipper's Routing (Rail)

TD5-02

Identification Code Qualifier

Optional

Identifier (ID)

—

2: Standard Carrier Alpha Code (SCAC)
91: Assigned by Seller or Seller's Agent
92: Assigned by Buyer or Buyer's Agent

TD5-03

Identification Code

Optional

String (AN)

Min 2Max 80

—

REF

1500

Detail > HL Loop > REF

Reference Information Bill of Lading

OptionalMax use >1

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

BM: Bill of Lading Number

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 50

—

DTM

2000

Detail > HL Loop > DTM

Date/Time Reference Scheduled Delivery Date

OptionalMax use 1

—

Example

Variants (all may be used)

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

067: Current Schedule Delivery

DTM-02

DTMDate/Time Reference Scheduled Delivery Date

Date

Required

Date (DT)

CCYYMMDD format

—

DTM

2000

Detail > HL Loop > DTM

Date/Time Reference Shipped Date

OptionalMax use 1

—

Example

Variants (all may be used)

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

011: Shipped

DTM-02

Date

Required

Date (DT)

CCYYMMDD format

—

N1 Loop Ship From

RequiredMax 1

Variants (all may be used)

N1 Loop Ship To

2200

Detail > HL Loop > N1 Loop Ship From > N1

Party Identification

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

SF: Ship From

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

Min 1Max 2

—

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

2400

Detail > HL Loop > N1 Loop Ship From > N3

Party Location

RequiredMax use 2

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

2500

Detail > HL Loop > N1 Loop Ship From > N4

Geographic Location

RequiredMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop Ship From end

N1 Loop Ship To

RequiredMax 1

Variants (all may be used)

N1 Loop Ship From

2200

Detail > HL Loop > N1 Loop Ship To > N1

Party Identification

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

ST: Ship To

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

Min 1Max 2

—

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

2400

Detail > HL Loop > N1 Loop Ship To > N3

Party Location

RequiredMax use 2

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

2500

Detail > HL Loop > N1 Loop Ship To > N4

Geographic Location

RequiredMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop Ship To end

HL Loop

RequiredMax >1

0100

Detail > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

—

Example

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-02

734

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Level Code

Required

Identifier (ID)

—

O: Order

Hierarchical Child Code

Optional

Identifier (ID)

—

1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

PRF

0500

Detail > HL Loop > HL Loop > PRF

Purchase Order Reference

RequiredMax use 1

—

Example

PRF-01

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

PRF-04

REFReference Information Vendor Number

Date

Optional

Date (DT)

CCYYMMDD format

—

REF

1500

Detail > HL Loop > HL Loop > REF

Reference Information Seller's Invoice Number

OptionalMax use 1

—

Usage notes

—

Example

Variants (all may be used)

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

IV: Seller's Invoice Number

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 50

—

REF

1500

Detail > HL Loop > HL Loop > REF

Reference Information Vendor Number

RequiredMax use 1

—

Usage notes

—

Example

Variants (all may be used)

REFReference Information Seller's Invoice Number

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

IT: Internal Customer Number

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 50

—

N1 Loop Buying Party

RequiredMax >1

2200

Detail > HL Loop > HL Loop > N1 Loop Buying Party > N1

Party Identification

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

BY: Buying Party (Purchaser)

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

N1 Loop Buying Party end

HL Loop

RequiredMax >1

0100

Detail > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

—

Example

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-02

734

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Level Code

Required

Identifier (ID)

—

P: Pack

Hierarchical Child Code

Optional

Identifier (ID)

—

1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

MAN

1900

Detail > HL Loop > HL Loop > HL Loop > MAN

Marks and Numbers Information

RequiredMax use >1

—

Example

MAN-01

Marks and Numbers Qualifier

Required

Identifier (ID)

—

GM: EAN.UCC Serial Shipping Container Code (SSCC) and Application Identifier

MAN-02

Marks and Numbers

Required

String (AN)

Min 1Max 48

—

Usage notes

—

HL Loop

RequiredMax >1

0100

Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

—

Example

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-02

734

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Level Code

Required

Identifier (ID)

—

I: Item