Big Lots
/
Invoice
  • Specification
  • EDI Inspector
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X12 810 Invoice

X12 Release 5010
Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • DC SHIPMENT
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BIG
0200
Beginning Segment for Invoice
Max use 1
Required
NTE
0300
Note/Special Instruction
Max use 100
Optional
REF
0500
Reference Information
Max use 12
Required
PER
0600
Administrative Communications Contact
Max use 3
Optional
N1 Loop
Ship To
ITD
1300
Terms of Sale/Deferred Terms of Sale
Max use 1
Required
DTM
1400
Date/Time Reference
Max use 10
Required
FOB
1500
F.O.B. Related Instructions
Max use 1
Optional
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1
^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00501
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
IN
Invoice Information (810)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
005010
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
810
Invoice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BIG
0200
Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1
Usage notes
Example
Required
Date (DT)
CCYYMMDD format
BIG-02
76
Invoice Number
Required
String (AN)
Min 1Max 22
Optional
Date (DT)
CCYYMMDD format
Usage notes
BIG-04
324
Purchase Order Number
Optional
String (AN)
Min 1Max 22
Usage notes
BIG-07
640
Transaction Type Code
Required
Identifier (ID)
CE
Consolidated Credit Invoice
CN
Credit Invoice
DR
Debit Memo
EP
Expense Payment
IA
Inventory
JR
Equipment Rental
PP
Prepaid Invoice
U5
Update
NTE
0300
Heading > NTE

Note/Special Instruction

OptionalMax use 100
Usage notes
Example
NTE-02
352
Description
Required
String (AN)
Min 1Max 80
REF
0500
Heading > REF

Reference Information

RequiredMax use 12
Usage notes
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
BM
Bill of Lading Number
CN
Carrier's Reference Number (PRO/Invoice)
DP
Department Number
IA
Internal Vendor Number
IV
Seller's Invoice Number
PK
Packing List Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
PER
0600
Heading > PER

Administrative Communications Contact

OptionalMax use 3
Usage notes
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
CR
Customer Relations
SR
Sales Representative or Department
Required
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 256
N1 Loop
OptionalMax 1
Variants (all may be used)
Ship To
N1
0700
Heading > N1 Loop > N1

Party Identification

RequiredMax use 1
Usage notes
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
BT
Bill-to-Party
RI
Remit To
SF
Ship From
Required
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
Usage notes
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
N3
0900
Heading > N1 Loop > N3

Party Location

RequiredMax use 2
Usage notes
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
1000
Heading > N1 Loop > N4

Geographic Location

RequiredMax use 1
Usage notes
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N1 Loop end
N1 Ship To
RequiredMax 1
Variants (all may be used)
N1 Loop
N1
0700
Heading > Ship To > N1

Party Identification

RequiredMax use 1
Usage notes
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
ST
Ship To
Required
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
Usage notes
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
N3
0900
Heading > Ship To > N3

Party Location

RequiredMax use 2
Usage notes
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
1000
Heading > Ship To > N4

Geographic Location

RequiredMax use 1
Usage notes
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N1 Ship To end
ITD
1300
Heading > ITD

Terms of Sale/Deferred Terms of Sale

RequiredMax use >1
Usage notes
Example
ITD-01
336
Terms Type Code
Required
Identifier (ID)
01
Basic
03
Fixed Date
ITD-02
333
Terms Basis Date Code
Required
Identifier (ID)
3
Invoice Date
4
Specified Date
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6
Usage notes
ITD-04
370
Terms Discount Due Date
Optional
Date (DT)
CCYYMMDD format
Usage notes
ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3
Usage notes
ITD-06
446
Terms Net Due Date
Required
Date (DT)
CCYYMMDD format
ITD-07
386
Terms Net Days
Required
Numeric (N0)
Min 1Max 3
Usage notes
ITD-08
362
Terms Discount Amount
Optional
Numeric (N2)
Min 1Max 10
Usage notes
ITD-12
352
Description
Required
String (AN)
Min 1Max 80
DTM
1400
Heading > DTM

Date/Time Reference

RequiredMax use 10
Usage notes
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
011
Shipped
Required
Date (DT)
CCYYMMDD format
FOB
1500
Heading > FOB

F.O.B. Related Instructions

OptionalMax use 1
Usage notes
Example
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)
CC
Collect
PC
Prepaid but Charged to Customer
PP
Prepaid (by Seller)
Heading end

Detail

IT1 Loop
RequiredMax >1
IT1
0100
Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1
Usage notes
Example
If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required
If either Product/Service ID Qualifier (IT1-12) or Product/Service ID (IT1-13) is present, then the other is required
If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
IT1-02
358
Quantity Invoiced
Required
Decimal number (R)
Min 1Max 15
Usage notes
IT1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Usage notes
CA
Case
EA
Each
IT1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
IT1-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)
Usage notes
UP
UPC Consumer
IT1-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
IT1-08
235
Product/Service ID Qualifier
Required
Identifier (ID)
MG
Manufacturer's Part Number
VN
Vendor's (Seller's) Item Number
IT1-09
234
Product/Service ID
Required
String (AN)
Min 1Max 48
IT1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
CB
Buyer's Catalog Number
SK
Stock Keeping Unit (SKU)
IT1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
IT1-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)
Usage notes
PD
Part Number Description
IT1-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
CTP
0500
Detail > IT1 Loop > CTP

Pricing Information

OptionalMax use 25
Usage notes
Example
CTP-02
236
Price Identifier Code
Required
Identifier (ID)
MSR
Manufacturer's Suggested Retail
CTP-03
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
PID Loop
OptionalMax >1
PID
0600
Detail > IT1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Usage notes
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80
PID Loop end
PO4
1000
Detail > IT1 Loop > PO4

Item Physical Details

RequiredMax use 1
Usage notes
Example
Required
Numeric (N0)
Min 1Max 6
REF
1200
Detail > IT1 Loop > REF

Reference Information

OptionalMax use >1
Usage notes
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
DP
Department Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
IT1 Loop end
Detail end

Summary

TDS
0100
Summary > TDS

Total Monetary Value Summary

RequiredMax use 1
Usage notes
Example
TDS-01
610
Amount
Required
Numeric (N2)
Min 1Max 15
Usage notes
TDS-02
610
Amount
Optional
Numeric (N2)
Min 1Max 15
Usage notes
TDS-03
610
Amount
Optional
Numeric (N2)
Min 1Max 15
Usage notes
TDS-04
610
Amount
Optional
Numeric (N2)
Min 1Max 15
Usage notes
CAD
0300
Summary > CAD

Carrier Details

OptionalMax use 1
Usage notes
Example
CAD-01
91
Transportation Method/Type Code
Required
Identifier (ID)
H
Customer Pickup
T
Best Way (Shippers Option)
CAD-05
387
Routing
Required
String (AN)
Min 1Max 35
CAD-07
128
Reference Identification Qualifier
Required
Identifier (ID)
BM
Bill of Lading Number
CN
Carrier's Reference Number (PRO/Invoice)
CAD-08
127
Reference Identification
Required
String (AN)
Min 1Max 50
SAC Loop
OptionalMax >1
SAC
0400
Summary > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Usage notes
Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)
A130
Additional Material
A170
Adjustments
C110
Deposit
C310
Discount
D240
Freight
F180
Pallet
F340
Pick/Up
H625
Tax - Beverage Tax
H630
Tax - City Sales Tax (Only)
H750
Tax - Sales Tax (State and Local)
H850
Tax
SAC-05
610
Amount
Required
Numeric (N2)
Min 1Max 15
Usage notes
SAC-12
331
Allowance or Charge Method of Handling Code
Required
Identifier (ID)
02
Off Invoice
06
Charge to be Paid by Customer
SAC-15
352
Description
Required
String (AN)
Min 1Max 80
SAC Loop end
ISS Loop
RequiredMax >1
ISS
0600
Summary > ISS Loop > ISS

Invoice Shipment Summary

RequiredMax use 1
Usage notes
Example
ISS-01
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10
ISS-02
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
CA
Case
CT
Carton
EA
Each
PK
Package
TK
Tank
ISS Loop end
CTT
0700
Summary > CTT

Transaction Totals

RequiredMax use 1
Usage notes
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
SE
0800
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
EDI Samples

DC SHIPMENT

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231117*0029*^*00501*000000001*0*T*>~
GS*IN*SENDERGS*RECEIVERGS*20231117*002925*000000001*X*005010~
ST*810*290006~
BIG*20041004*0840286*20040629*2285475***IA~
REF*IA*000211230~
REF*PK*0840286~
REF*IV*0840286~
REF*BM*1234567890~
N1*ST*DURANT DC, LLC. 0879*92*0879~
N3*2306 ENTERPRISE BLVD~
N4*DURANT*OK*74701~
ITD*01*3****20041103*30*****NET 30 DAYS~
DTM*011*20041004~
FOB*PP~
IT1**460*EA*99**UP*011120900330*MG*1699R*SK*310002202~
PID*F****ITEM1~
PO4*1~
TDS*4554000~
CAD*T****PICK TRUCK ONE**CN*0840286~
ISS*460*EA~
CTT*1~
SE*20*290006~
GE*1*000000001~
IEA*1*000000001~

Direct Store Delivery (DSD) 1

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231117*0032*^*00501*000000001*0*T*>~
GS*IN*SENDERGS*RECEIVERGS*20231117*003255*000000001*X*005010~
ST*810*300680002~
BIG*20041011*82701167*****IA~
REF*PK*82701167~
REF*IV*82701167~
REF*IA*1003357~
N1*ST*BIG LOTS 4268*92*4268~
N3*1242 COLUSA AVE*BIG LOTS PNS STORES INC~
N4*YUBA CITY*CA*959913653~
ITD*01*3****20041103*30*****NET 30 DAYS~
DTM*011*20041011~
IT1**96*CA*99.99**UP*049000055412*MG*05541~
PID*F****8PK SODA POP ~
PO4*3~
TDS*969120~
SAC*C*H625***9216*******06***CRV BEVERAGE TAX~
ISS*96*EA~
CTT*1~
SE*18*300680002~
GE*1*000000001~
IEA*1*000000001~

Direct Store Delivery (DSD) 2

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231117*0033*^*00501*000000001*0*T*>~
GS*IN*SENDERGS*RECEIVERGS*20231117*003314*000000001*X*005010~
ST*810*300680002~
BIG*20041011*82701168*****CN~
REF*PK*82701168~
REF*IV*82701168~
REF*IA*1003357~
N1*ST*BIG LOTS 4268*92*4268~
N3*1242 COLUSA AVE*BIG LOTS PNS STORES INC~
N4*YUBA CITY*CA*959913653~
ITD*01*3****20041103*30*****NET 30 DAYS~
DTM*011*20041011~
IT1**10*CA*99.99**UP*049000055412*MG*05541~
PID*F****8PK SODA POP ~
PO4*3~
TDS*10215~
SAC*C*H625***216*******06***CRV BEVERAGE TAX~
ISS*10*EA~
CTT*1~
SE*18*300680002~
GE*1*000000001~
IEA*1*000000001~

Sample

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231117*0033*^*00501*000000001*0*T*>~
GS*IN*SENDERGS*RECEIVERGS*20231117*003330*000000001*X*005010~
ST*810*000101504~
BIG*20120110*43232861066*20120113*5471***IA~
NTE**PARTIAL SHIPMENT ~
REF*IA*1234567890~
REF*IV*C123456~
REF*PK*P123456789~
REF*BM*1243567890~
N1*BT*BIG LOTS STORES INC.~
N3*300 PHILLIPI RD~
N4*COLUMBUS*OH*432281310~
N1*ST*STORE 500*92*0500~
N3*1417 N BELT HWY~
N4*SAINT JOSEPH*MO*645062415~
ITD*01*3*2*20120120*10*20120209*30*57****2%-10/NET 30~
DTM*011*20120113~
FOB*PP~
IT1**9*EA*8.95**UP*012300319861*MG*CSG199*SK*123456789~
CTP**MSR*1.99~
PID*F****FW-PHOTO WED SCENE~
PO4*9~
IT1**9*EA*19.76**UP*012300590413*MG*CSG439*SK*012345678~
CTP**MSR*4.39~
PID*F****RW-DOVES ~
PO4*9~
TDS*2872*2872*2815*57~
CAD*T****TEXT**BM*123456789~
SAC*C*H625***1025*******06***CRV ~
SAC*A*C310***1135*******02***DISCOUNT ~
ISS*18*EA~
CTT*2~
SE*31*000101504~
GE*1*000000001~
IEA*1*000000001~

STORE DROP / DIRECT SHIPMENT

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231117*0033*^*00501*000000001*0*T*>~
GS*IN*SENDERGS*RECEIVERGS*20231117*003342*000000001*X*005010~
ST*810*0007~
BIG*20041008*438698 *20040930*2471755***IA~
REF*IV*438698~
REF*IA*553900~
REF*PK*711004~
N1*ST*BIG LOTS FURNITURE#4238*92*4238~
N3*499 ORANGE SHOW RD~
N4*SAN BERNARDINO*CA*92408~
ITD*01*3*2.0*20041023*15*20041107*30*3044****2% 15 NET 30 DAYS~
DTM*011*20041008~
FOB*PP~
IT1**1*EA*99.00**UP*011120900330*MG*1776SF*SK*123456789~
PID*F****ITEM1~
PO4*1~
IT1**4*EA*99.00**UP*011120900330*MG*1774A*SK*123456789~
PID*F****ITEM2~
PO4*1~
IT1**2*EA*99.00**UP*011120900330*MG*1775B*SK*123456789~
PID*F****ITEM3~
PO4*1~
IT1**2*EA*99.00**UP*011120900330*MG*1774BF*SK*123456789~
PID*F****ITEM4~
PO4*1~
IT1**2*EA*99.00**UP*011120900330*MG*1777C*SK*123456789~
PID*F****ITEM5~
PO4*1~
IT1**7*EA*99.00**UP*011120900330*MG*1776CF*SK*123456789~
PID*F****ITEM6~
PO4*1~
TDS*165137*152200*149156*3044~
CAD*T****PREPAY AND ADD**BM*711004~
SAC*C*D240***12937*******06***Freight Charge~
ISS*18*EA~
CTT*6~
SE*35*0007~
GE*1*000000001~
IEA*1*000000001~

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