X12 824 Application Advice

X12 Release 4030

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA Interchange Control Header

Required · Max use 1

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

ISA-11 · I65 · Repetition Separator · Required · String (AN) · Min 1 Max 1

• ^: Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

• 00403: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

• AG: Application Advice (824)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

• 004030: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

0100 Heading > ST

ST Transaction Set Header

Required · Max use 1

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

• 824: Application Advice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

0200 Heading > BGN

BGN Beginning Segment

Required · Max use 1

If Time Code (BGN-05) is present, then Time (BGN-04) is required

BGN-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

• 44: Rejection

BGN-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

BGN-03 · 373 · Date · Required · Date (DT) · CCYYMMDD format

BGN-04 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

BGN-05 · 623 · Time Code · Optional · Identifier (ID)

• CD: Central Daylight Time
• CS: Central Standard Time
• CT: Central Time

Detail

OTI Loop Required Max >1

0100 Detail > OTI Loop > OTI

OTI Original Transaction Identification

Required · Max use 1

If Transaction Set Control Number (OTI-09) is present, then Group Control Number (OTI-08) is required

OTI-01 · 110 · Application Acknowledgment Code · Required · Identifier (ID)

• TR: Transaction Set Reject

OTI-02 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• SI: Shipper's Identifying Number for Shipment (SID)

OTI-03 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

OTI-04 · 142 · Application Sender's Code · Optional · String (AN) · Min 2 Max 15

OTI-05 · 124 · Application Receiver's Code · Optional · String (AN) · Min 2 Max 15

OTI-06 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

OTI-07 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

OTI-08 · 28 · Group Control Number · Optional · Numeric (N0) · Min 1 Max 9

OTI-09 · 329 · Transaction Set Control Number · Optional · Numeric (N) · Min 4 Max 9

OTI-10 · 143 · Transaction Set Identifier Code · Optional · Identifier (ID)

• 856: Ship Notice/Manifest

0200 Detail > OTI Loop > REF

REF Bill of Lading Number

Optional · Max use 12

Variants (all may be used)

REFReference Identification

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• BM: Bill of Lading Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

0200 Detail > OTI Loop > REF

REF Reference Identification

Optional · Max use 12

Variants (all may be used)

REFBill of Lading Number

REF-01 · 128 · Carrier's Reference Number (PRO/Invoice) · Required · Identifier (ID)

• CN: Carrier's Reference Number (PRO/Invoice)

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

TED Loop Optional Max >1

0700 Detail > OTI Loop > TED Loop > TED

TED Technical Error Description

Required · Max use 1

TED-01 · 647 · Application Error Condition Code · Required · Identifier (ID)

• 006: Duplicate
• 007: Missing Data
• 814: Received After Cutoff Date or Time
• 817: Duplicate Trace Number
• 848: Incorrect Data
• IID: Invalid Identification Code
• IQT: Invalid Quantity
• J: Missing or Invalid Purpose Code
• MB: Missing or Invalid Purchase Order Number
• MG: Missing or Invalid U.P.C. Code
• MID: Missing Identification Code
• ML: Missing or Invalid Sell to Location
• POI: Purchase Order Number Invalid
• Q: Missing or Invalid Item Identification

TED-02 · 3 · Free Form Message · Optional · String (AN) · Min 1 Max 60

TED-07 · 724 · Copy of Bad Data Element · Optional · String (AN) · Min 1 Max 99

0800 Detail > OTI Loop > TED Loop > NTE

NTE Note/Special Instruction

Optional · Max use 100

NTE-01 · 363 · Note Reference Code · Optional · Identifier (ID)

• ZZZ: Mutually Defined

NTE-02 · 352 · Description · Required · String (AN) · Min 1 Max 80

0820 Detail > OTI Loop > TED Loop > RED

RED Related Data

Optional · Max use 100

RED-01 · 352 · Description · Required · String (AN) · Min 1 Max 80

RED-02 · 1609 · Related Data Identification Code · Optional · Identifier (ID)

• PO: Purchase Order Number
• PS: Product or Service Identification
• RP: Reference Identification (Primary)
• RS: Reference Identification (Secondary)

0900 Detail > SE

SE Transaction Set Trailer

Required · Max use 1

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

GE Functional Group Trailer

Required · Max use 1

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

IEA Interchange Control Trailer

Required · Max use 1

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

EDI Samples

More Than One Error Example

ST*824*0001~
BGN*44*221212121*20201117*1050*CS~
OTI*TR*SI*1212121212_1234567898*SENDERISA*0600603000003*20201117*1041*3800*0001*856~
REF*BM*1122232280~
REF*CN*1111111111~
TED*Q*RMS_INVALID_SKU*****1234567~
NTE*ZZZ*Incorrect UPC. Fix. Resend ASN as replacement~
RED*DDDDDD*PO~
RED*00200887270113096555*RS~
TED*IQT*ZERO_SHIP_QUANTITY*****0~
NTE*ZZZ*Ship qty for item 0. Fix. Resend ASN as replacement~
RED*DDDDDD*PO~
RED*00200887270113091111*RS~
RED*123456789101*PS~
TED*MID*ASN_NO_PACK_NO_TARE_SSCC~
NTE*ZZZ*Missing SSCCs. Fix. Resend ASN as replacement~
RED*ABCDEW*PO~
SE*18*0001~

One Error Example

ST*824*0001~
BGN*44*987654321*20201117*1050*CS~
OTI*TR*SI*1234567889_1234567898*SENDERISA*0600603000003*20201117*1041*3800*0001*856~
REF*BM*1116044180~
REF*CN*1116044180~
TED*MG*RMS_INVALID_UPC*****123456789101~
NTE*ZZZ*Invalid UPC. Fix. Resend ASN as replacement~
RED*ABCDEF*PO~
RED*00200887270113096480*RS~
SE*10*0001~