X12 894 Delivery/Return Base Record

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Delivery/Return Base Record Transaction Set (894) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to enable a Direct Store Delivery (DSD) vendor to communicate the details of a DSD delivery and is to be used during the check-in procedure.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• DX: Direct Exchange Delivery and Return Information (894, 895)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 894: Delivery/Return Base Record

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > G82

G82 Delivery/Return Base Record Identifier

Required · Max use 1

To transmit identifying numbers, dates, and other basic data relating to the transaction set

G82-01 · 478 · Credit/Debit Flag Code · Required · Identifier (ID)

Code indicating whether amount is a credit or debit

• When G8201 equals "D" (debit), information in this segment is for a delivery.
  When G8201 equals "C" (credit), information in this segment is for a return.

• C: Credit
• D: Debit

G82-02 · 861 · Supplier's Delivery/Return Number · Required · String (AN) · Min 1 Max 22

Identifying number assigned by the supplier to the transaction

G82-03 · 860 · D-U-N-S Number · Optional · Identifier (ID) · Min 9 Max 9

Identifying number assigned by Dun & Bradstreet (Data Universal Numbering System)

• G8203 is the receiver's DUNS number.

G82-04 · 862 · Receiver's Location Number · Required · String (AN) · Min 1 Max 6

Number assigned by the customer that when combined with receiver Duns number uniquely identifies the receiving location

G82-05 · 860 · D-U-N-S Number · Optional · Identifier (ID) · Min 9 Max 9

Identifying number assigned by Dun & Bradstreet (Data Universal Numbering System)

• G8205 is the supplier's DUNS number.

G82-06 · 871 · Supplier's Location Number · Optional · String (AN) · Min 1 Max 6

Number assigned by supplier that provides uniqueness when combined with sender Duns number

G82-07 · 872 · Physical Delivery or Return Date · Required · Date (DT) · CCYYMMDD format

Actual or intended date of physical delivery or return expressed in format CCYYMMDD

G82-08 · 873 · Product Ownership Transfer Date · Required · Date (DT) · CCYYMMDD format

Date which is meaningful for both supplier and distributor for various mutually defined purposes (i.e., date of product ownership transfer) expressed in format CCYYMMDD

G82-09 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

G82-10 · 323 · Purchase Order Date · Required · Date (DT) · CCYYMMDD format

Date assigned by the purchaser to Purchase Order expressed in format CCYYMMDD

025 Heading > N9

N9 Reference Identification

Optional · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• CR: Customer Reference Number

N9-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N9-03 · 369 · Free-form Description · Optional · String (AN) · Min 1 Max 45

Free-form descriptive text

Detail

010 Detail > LS

LS Loop Header

Required · Max use 1

To indicate that the next segment begins a loop

LS-01 · 447 · Loop Identifier Code · Required · String (AN) · Min 1 Max 6

The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

0100 Loop Required Max >1

020 Detail > 0100 Loop > G83

G83 Line Item Detail/Direct Store Delivery

Required · Max use 1

To specify the basic, and most frequently used line item data for the delivery record transaction

At least one of U.P.C./EAN Consumer Package Code (G83-04) or Product/Service ID Qualifier (G83-05) is required

If either Product/Service ID Qualifier (G83-05) or Product/Service ID (G83-06) is present, then the other is required

If U.P.C. Case Code (G83-07) is present, then Pack (G83-09) is required

If either Product/Service ID Qualifier (G83-11) or Product/Service ID (G83-12) is present, then the other is required

G83-01 · 204 · Direct Store Delivery Sequence Number · Optional · Numeric (N0) · Min 1 Max 4

Direct Store Delivery sequential number of the line item detail or a new line item detail

G83-02 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

G83-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• G8303 qualifies G8302.

• CA: Case
• EA: Each
• KE: Keg

G83-04 · 766 · U.P.C./EAN Consumer Package Code · Optional · String (AN) · Min 12 Max 12

Code (Universal Product Code - U.P.C.) identifying the retail shelf unit; consists of 2 high order digits identifying the system (U.S. Grocery = 00, 06 or 07, U.S. Drug = 03); the next ten digits are manufacturer ID: 5, Item ID: 5

G83-05 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• VN: Vendor's (Seller's) Item Number

G83-06 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

G83-07 · 438 · U.P.C. Case Code · Optional · String (AN) · Min 12 Max 12

Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)

G83-08 · 237 · Item List Cost · Required · Decimal number (R) · Min 1 Max 9

Gross unit cost within the appropriate price bracket for a line item

G83-09 · 356 · Pack · Optional · Numeric (N0) · Min 1 Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

G83-10 · 878 · Cash Register Item Description · Required · String (AN) · Min 1 Max 20

The cash register description of an item

G83-11 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• SP: Superseded Purchase Order Number

G83-12 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

040 Detail > 0100 Loop > G72

G72 Allowance or Charge

Optional · Max use 10

To specify allowances, charges, or services

If either Allowance or Charge Quantity (G72-06) or Unit or Basis for Measurement Code (G72-07) is present, then the other is required

G72-01 · 340 · Allowance or Charge Code · Required · Identifier (ID)

Code identifying the type of allowance or charge

• 97: Cents Off
• 501: Taxes
• 525: Deposit Charge - Resale Item
• 526: Beverage Tax
• 537: State or Province Tax
• 999: Other Charges

G72-02 · 331 · Allowance or Charge Method of Handling Code · Optional · Identifier (ID)

Code indicating method of handling for an allowance or charge

• 02: Off Invoice

G72-05 · 359 · Allowance or Charge Rate · Optional · Decimal number (R) · Min 1 Max 15

Allowance or Charge Rate per Unit

G72-06 · 339 · Allowance or Charge Quantity · Optional · Decimal number (R) · Min 1 Max 10

Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity

G72-07 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• CA: Case
• EA: Each
• KE: Keg

G72-08 · 360 · Allowance or Charge Total Amount · Required · Decimal number (R) · Min 1 Max 15

Total dollar amount for the allowance or charge

060 Detail > LE

LE Loop Trailer

Required · Max use 1

To indicate that the loop immediately preceding this segment is complete

LE-01 · 447 · Loop Identifier Code · Required · String (AN) · Min 1 Max 6

The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

Summary

010 Summary > G72

G72 Allowance or Charge

Optional · Max use 10

To specify allowances, charges, or services

G72-01 · 340 · Allowance or Charge Code · Required · Identifier (ID)

Code identifying the type of allowance or charge

• 501: Taxes
• 504: Freight
• 514: Surcharge
• 526: Beverage Tax
• 537: State or Province Tax

G72-02 · 331 · Allowance or Charge Method of Handling Code · Required · Identifier (ID)

Code indicating method of handling for an allowance or charge

• 06: Charge to be Paid by Customer

G72-05 · 359 · Allowance or Charge Rate · Optional · Decimal number (R) · Min 1 Max 15

Allowance or Charge Rate per Unit

G72-06 · 339 · Allowance or Charge Quantity · Optional · Decimal number (R) · Min 1 Max 10

Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity

G72-08 · 360 · Allowance or Charge Total Amount · Required · Decimal number (R) · Min 1 Max 15

Total dollar amount for the allowance or charge

030 Summary > G84

G84 Delivery/Return Record of Totals

Required · Max use 1

To specify summary details of total items in terms of quantity or amount

G84-01 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

G84-02 · 361 · Total Invoice Amount · Required · Numeric (N2) · Min 1 Max 10

Amount of invoice (including charges, less allowances) before terms discount (if discount is applicable)

040 Summary > G86

G86 Signature

Required · Max use 1

To transmit an electronic identity

G86-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

• G8602 is a keyed representation of a signature.

050 Summary > G85

G85 Record Integrity Check

Required · Max use 1

To provide a secure method of identifying authenticity of record content

G85-01 · 866 · Integrity Check Value · Required · String (AN) · Min 1 Max 12

Data element providing secure method for identifying authenticity of content.
Value calculated by using CRC 16 algorithm

060 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

BeerBoard_894_1.txt

ISA*00*          *00*          *ZZ*SENDERID       *ZZ*RECEIVERID     *050728*1252*U*00401*000001949*0*P*>~
GS*DX*SenderID*ReceiverID*20190428*125200*1949*X*004010~
ST*894*19490001~
G82*D*8596875*123456789*0854*001234567*D86592*20190411*20190414*6975324*20190410~
N9*CR*440001970*Buffal Wiad Wings #854~
LS*0100~
G83*1*5*CA*081564354884*VN*1809*081564453877*6.8892*24*Light Beer Pfckfge*SP*705490~
G72*97*02***2.2500*3*CA*6.75~
LE*0100*~
G72*504*06***1.0000***3.00~
G84*4.5000*24500*~
G86**Distributor's Name~
G85*3E17~
SE*12*19490001~
GE*1*1949~
IEA*1*000001949~