Bed Bath & Beyond
/
Purchase Order
  • Specification
  • EDI Inspector
Stedi maintains this guide based on public documentation from Bed Bath & Beyond. Contact Bed Bath & Beyond for official EDI specifications. To report any errors in this guide, please contact us.
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X12 850 Purchase Order

X12 Release 4010
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
  • Typical Order
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BEG
020
Beginning Segment for Purchase Order
Max use 1
Required
REF
050
Reference Identification
Max use 1
Optional
FOB
080
F.O.B. Related Instructions
Max use 1
Optional
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
DTM
150
Date/Time Reference
Max use 10
Optional
Buying Party (Purchaser)
detail
PO1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BEG
020
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1
Usage notes
Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)
SA
Stand-alone Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
BEG-04
328
Release Number
Optional
String (AN)
Min 1Max 30
Usage notes
Required
Date (DT)
CCYYMMDD format
REF
050
Heading > REF

Reference Identification

OptionalMax use >1
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
IA
Internal Vendor Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30
Usage notes
FOB
080
Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1
Example
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)
CC
Collect
PP
Prepaid (by Seller)
FOB-03
352
Description
Optional
String (AN)
Min 1Max 80
ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1
Example
ITD-01
336
Terms Type Code
Optional
Identifier (ID)
01
Basic
ITD-12
352
Description
Optional
String (AN)
Min 1Max 80
DTM
150
Heading > DTM

Date/Time Reference

OptionalMax use 10
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
002
Delivery Requested
Optional
Date (DT)
CCYYMMDD format
N1 Buying Party (Purchaser)
OptionalMax 1
Variants (all may be used)
Ship FromShip To
N1
310
Heading > Buying Party (Purchaser) > N1

Name

RequiredMax use 1
Usage notes
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
BY
Buying Party (Purchaser)
Optional
String (AN)
Min 1Max 60
Usage notes
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
Usage notes
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
0010
Bed Bath & Beyond (BBB)
0020
Christmas Tree Shops (CTS)
0030
Harmon Stores
0040
Buybuy BABY
0060
Cost Plus
5050
BBB Canada
N1 Buying Party (Purchaser) end
N1 Ship From
OptionalMax 1
Variants (all may be used)
Buying Party (Purchaser)Ship To
N1
310
Heading > Ship From > N1

Name

RequiredMax use 1
Usage notes
Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
SF
Ship From
Optional
String (AN)
Min 1Max 60
Usage notes
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
Usage notes
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
N1 Ship From end
N1 Ship To
OptionalMax 1
Variants (all may be used)
Buying Party (Purchaser)Ship From
N1
310
Heading > Ship To > N1

Name

RequiredMax use 1
Usage notes
Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
ST
Ship To
Optional
String (AN)
Min 1Max 60
Usage notes
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
Usage notes
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
N3
330
Heading > Ship To > N3

Address Information

OptionalMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
Usage notes
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
Usage notes
N4
340
Heading > Ship To > N4

Geographic Location

OptionalMax use >1
Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15
N1 Ship To end
SPI Loop
OptionalMax >1
SPI
450
Heading > SPI Loop > SPI

Specification Identifier

RequiredMax use 1
Example
SPI-01
786
Security Level Code
Required
Identifier (ID)
ZZ
Mutually Defined
MSG
480
Heading > SPI Loop > MSG

Message Text

OptionalMax use 50
Usage notes
Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264
SPI Loop end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
010
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1
Example
If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required
If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required
PO1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
Usage notes
PO1-02
330
Quantity Ordered
Optional
Decimal number (R)
Min 1Max 15
Usage notes
PO1-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
CA
Case
DZ
Dozen
EA
Each
GS
Gross
PR
Pair
ST
Set
YD
Yard
PO1-04
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15
Usage notes
PO1-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)
VA
Vendor's Style Number
PO1-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PID Loop
OptionalMax >1
PID
050
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-05
352
Description
Optional
String (AN)
Min 1Max 80
Usage notes
PID Loop end
PO4
090
Detail > PO1 Loop > PO4

Item Physical Details

OptionalMax use >1
Example
Optional
Numeric (N0)
Min 1Max 6
Usage notes
TD5
250
Detail > PO1 Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12
Example
TD5-05
387
Routing
Optional
String (AN)
Min 1Max 35
Usage notes
MSG
289
Detail > PO1 Loop > MSG

Message Text

OptionalMax use >1
Usage notes
Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264
PO1 Loop end
Detail end

Summary

CTT Loop
OptionalMax >1
CTT
010
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
Usage notes
CTT Loop end
SE
030
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
EDI Samples

Typical Order

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231030*0221*U*00401*000000001*0*T*>
GS*PO*SENDERGS*RECEIVERGS*20231030*022118*000000001*X*004010
ST*850*10001
BEG*00*SA*2445913-00*0*20071014
REF*IA*000101185
FOB*CC**FOB ORIGIN
DTM*002*20071121
N1*SF*MEG*92*ABCD
N1*BY*Bed Bath & Beyond*92*0010
N1*ST*EDGEWATER*92*115
N3* 489 RIVER ROAD
N4* EDGEWATER*NJ*07020~
SPI*ZZ
MSG*RT GDE COLLECT
MSG*HEADER COMMENT
MSG*PO TYPE CP NEW STORE
MSG*SUPPORT TICKET
MSG*DEPT/ROOM/STORE
MSG*APPROVER
PO1*1*120*EA*15.2**VA*WMSWB
PID*F****24”X48” SHELF WHITE
PO4*10
TD5*****TRUCK 1
PO1*2*72*EA*5.05**VA*WMSWC
PID*F****12”X36” SHELF WHITE
PO4*6
TD5*****TRUCK 1
PO1*3*60*EA*8.4**VA*WMSWQ
PID*F****12”X48” SHELF WHITE
PO4*6
TD5*****TRUCK 2
MSG*SUPPLEMENTAL REASON CODE A
MSG*SUPPLEMENTAL LINE #
MSG*ITEM COMMENT
MSG*CHANGE COMMENT
CTT*3
SE*35*10001
GE*1*000000001
IEA*1*000000001

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