X12 856 ASN - Advance Ship Notice

X12 Release 4030

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA Interchange Control Header

Required · Max use 1

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

ISA-11 · I65 · Repetition Separator · Required · String (AN) · Min 1 Max 1

• ^: Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

• 00403: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

• SH: Ship Notice/Manifest (856)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

004030VICS

Heading

0100 Heading > ST

ST Transaction Set Header

Required · Max use 1

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

• 856: Ship Notice/Manifest

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

0200 Heading > BSN

BSN Beginning Segment for Ship Notice

Required · Max use 1

BSN-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

• 00: Original
• 07: Duplicate

BSN-02 · 396 · Shipment Identification · Required · String (AN) · Min 2 Max 30

BSN-03 · 373 · Date · Required · Date (DT) · CCYYMMDD format

BSN-04 · 337 · Time · Required · Date (DT) · CCYYMMDD format

BSN-05 · 1005 · Hierarchical Structure Code · Required · Identifier (ID)

• 0001: Pick and Pack Structure

Detail

HL Loop Shipment Required Max 999999

0100 Detail > HL Loop Shipment > HL

HL Hierarchical Level

Required · Max use 1

HL-01 · 628 · Hierarchical ID Number · Required · String (AN) · Min 1 Max 12

HL-03 · 735 · Hierarchical Level Code · Required · Identifier (ID)

• S: Shipment

HL-04 · 736 · Hierarchical Child Code · Optional · Identifier (ID)

• 1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

1100 Detail > HL Loop Shipment > TD1

TD1 Carrier Details (Quantity and Weight)

Required · Max use 1

TD1-01 · 103 · Packaging Code · Required · String (AN)

Part 1/2

• CTN: Carton

Part 2/2

• 25: Corrugated or Solid

TD1-02 · 80 · Lading Quantity · Required · Numeric (N0) · Min 1 Max 7

TD1-06 · 187 · Weight Qualifier · Required · Identifier (ID)

• G: Gross Weight

TD1-07 · 81 · Weight · Required · Numeric (N0) · Min 1 Max 10

TD1-08 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

• LB: Pound

1200 Detail > HL Loop Shipment > TD5

TD5 Carrier Details (Routing Sequence/Transit Time)

Required · Max use 1

TD5-02 · 66 · Identification Code Qualifier · Required · Identifier (ID)

• 2: SCAC

TD5-03 · 67 · Identification Code · Required · String (AN) · Min 3 Max 4

TD5-04 · 91 · Transportation Method/Type Code · Required · Identifier (ID)

• A: Air
• C: Consolidation
• E: Expedited Truck
• M: Motor (Common Carrier)
• U: Private Parcel Service

TD5-05 · 387 · Routing · Required · String (AN) · Min 1 Max 35

TD5-06 · 368 · Shipment/Order Status Code · Required · Identifier (ID)

• CC: Ship Complete
• PR: Partial Shipment

1500 Detail > HL Loop Shipment > REF

REF Reference Identification

Required · Max use 1

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• BM: Bill of Lading Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 17 Max 17

2000 Detail > HL Loop Shipment > DTM

DTM Date/Time Reference

Required · Max use 2

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 011: Ship Date

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

2100 Detail > HL Loop Shipment > FOB

FOB F.O.B. Related Instructions

Optional · Max use 1

FOB-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

• CC: Collect
• PP: Prepaid by Vendor

N1 Loop Required Max 2

2200 Detail > HL Loop Shipment > N1 Loop > N1

N1 Name

Required · Max use 1

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• SF: Ship From
• ST: Ship to, Bealls DC or Store Number for a direct to store order

N1-02 · 93 · Name · Optional · String (AN) · Min 3 Max 3

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

• 1: D-U-N-S Number, Dun & Bradstreet
• 92: Assigned by Buyer

N1-04 · 67 · Identification Code · Required · String (AN) · Min 3 Max 3

2300 Detail > HL Loop Shipment > N1 Loop > N2

N2 Additional Name Information

Optional · Max use 1

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 30

N2-02 · 93 · Name · Optional · String (AN) · Min 1 Max 30

2400 Detail > HL Loop Shipment > N1 Loop > N3

N3 Address Information

Optional · Max use 1

N3-01 · 166 · Address Information · Required · Identifier (ID) · Min 1 Max 30

N3-02 · 166 · Address Information · Optional · Identifier (ID) · Min 1 Max 30

2500 Detail > HL Loop Shipment > N1 Loop > N4

N4 Geographic Location

Optional · Max use 1

N4-01 · 19 · City Name · Optional · String (AN) · Min 2 Max 30

N4-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

N4-03 · 116 · Postal Code · Optional · Identifier (ID) · Min 3 Max 15

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

HL Loop Order Required Max 999999

0100 Detail > HL Loop Shipment > HL Loop Order > HL

HL Hierarchical Level

Required · Max use 1

HL-01 · 628 · Hierarchical ID Number · Required · String (AN) · Min 1 Max 12

HL-02 · 734 · Hierarchical Parent ID Number · Required · String (AN) · Min 1 Max 12

HL-03 · 735 · Hierarchical Level Code · Required · Identifier (ID)

• O: Order

HL-04 · 736 · Hierarchical Child Code · Optional · Identifier (ID)

• 1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

0500 Detail > HL Loop Shipment > HL Loop Order > PRF

PRF Purchase Order Reference

Required · Max use 1

PRF-01 · 324 · Purchase Order Number · Required · String (AN) · Min 7 Max 7

PRF-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

0700 Detail > HL Loop Shipment > HL Loop Order > PID

PID Product/Item Description

Required · Max use 1

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

• S: Structured

PID-03 · 559 · Agency Qualifier Code · Required · Identifier (ID)

• VI: VICS

PID-04 · 751 · Product Description Code · Required · String (AN)

• FL: Compliant with Fair Labor Standards Act

1100 Detail > HL Loop Shipment > HL Loop Order > TD1

TD1 Carrier Details (Quantity and Weight)

Required · Max use 1

TD1-01 · 103 · Packaging Code · Required · String (AN)

Part 1/2

• CTN: Carton

Part 2/2

• 25: Corrugated or Solid

TD1-02 · 80 · Lading Quantity · Required · Numeric (N0) · Min 1 Max 7

1500 Detail > HL Loop Shipment > HL Loop Order > REF

REF Reference Identification

Optional · Max use 2

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• DP: Bealls Department Number
• IV: Vendor's Invoice Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 10 Max 10

N1 Loop Required Max 2

2200 Detail > HL Loop Shipment > HL Loop Order > N1 Loop > N1

N1 Name

Required · Max use 1

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• BY: Bealls Store Number

N1-02 · 93 · Name · Optional · String (AN) · Min 3 Max 3

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

• 92: Assigned by Buyer

N1-04 · 67 · Identification Code · Required · String (AN) · Min 3 Max 3

HL Loop Pack Required Max 999999

0100 Detail > HL Loop Shipment > HL Loop Order > HL Loop Pack > HL

HL Hierarchical Level

Required · Max use 1

HL-01 · 628 · Hierarchical ID Number · Required · String (AN) · Min 1 Max 12

HL-02 · 734 · Hierarchical Parent ID Number · Required · String (AN) · Min 1 Max 12

HL-03 · 735 · Hierarchical Level Code · Required · Identifier (ID)

• P: Pack

HL-04 · 736 · Hierarchical Child Code · Optional · Identifier (ID)

• 1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

1900 Detail > HL Loop Shipment > HL Loop Order > HL Loop Pack > MAN

MAN Marks and Numbers

Required · Max use 1

MAN-01 · 88 · Marks and Numbers Qualifier · Required · Identifier (ID)

• GM: SSCC-18 and Application Identifier

MAN-02 · 87 · Marks and Numbers · Required · String (AN) · Min 20 Max 20

HL Loop Item Required Max 999999

0100 Detail > HL Loop Shipment > HL Loop Order > HL Loop Pack > HL Loop Item > HL

HL Hierarchical Level

Required · Max use 1

HL-01 · 628 · Hierarchical ID Number · Required · String (AN) · Min 1 Max 12

HL-02 · 734 · Hierarchical Parent ID Number · Required · String (AN) · Min 1 Max 12

HL-03 · 735 · Hierarchical Level Code · Required · Identifier (ID)

• I: Item

HL-04 · 736 · Hierarchical Child Code · Optional · Identifier (ID)

• 0: No Subordinate HL Segment in This Hierarchical Structure.

0200 Detail > HL Loop Shipment > HL Loop Order > HL Loop Pack > HL Loop Item > LIN

LIN Item Identification

Required · Max use 1

LIN-02 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• EN: GTIN - 13
• UK: GTIN - 14
• UP: GTIN - 12

LIN-03 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 12

0300 Detail > HL Loop Shipment > HL Loop Order > HL Loop Pack > HL Loop Item > SN1

SN1 Item Detail

Required · Max use 1

SN1-02 · 382 · Number of Units Shipped · Required · Numeric (N0) · Min 1 Max 15

SN1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

• EA: Each

Summary

0100 Summary > CTT

CTT Transaction Totals

Required · Max use 1

CTT-01 · 354 · Number of Line Items · Required · Identifier (ID) · Min 1 Max 1

0200 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

SE-02 · 329 · Transaction Set Control Number · Required · String (AN) · Min 4 Max 9

GE Functional Group Trailer

Required · Max use 1

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

IEA Interchange Control Trailer

Required · Max use 1

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9