X12 850 Purchase Order
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010VICS
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 00
- Original
- 04
- Change
Code specifying the type of Purchase Order
- SA
- Stand-alone Order
Identifying number for Purchase Order assigned by the orderer/purchaser
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Code identifying an organizational entity, a physical location, property or an individual
- BY
- Buying Party (Purchaser)
Reference Identification Department Number
To specify identifying information
Code qualifying the Reference Identification
- DP
- Department Number
Bass Pro Inventory Specialist Code
Reference Identification Internal Vendor Number
To specify identifying information
Code qualifying the Reference Identification
- IA
- Internal Vendor Number
Bass Pro Assigned Vendor Number
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- OC
- Order Contact
Buyer Contact Name
Code identifying the type of communication number
- TE
- Telephone
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
- DF
- Defined by Buyer and Seller
Code identifying type of location
- FOB02 is the code specifying transportation responsibility location.
- DE
- Destination (Shipping)
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
There is one segment for each Allowance, Charge, Service, or Promotion being specified. If this segment appears in the header area of the transaction set, the data applies to the entire transaction set. If this segment appears in the detail area of the transaction set, the data applies only to that line item. The data specified in the header area is exclusive of the data specified in the detail area; it is not the sum of the data in the detail area, i.e. allowances or charges.
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- A260
- Advertising Allowance
- C000
- Defective/Returned Goods Allowance
- C300
- Special Discount – Mark Down
- C540
- Early Buy Allowance
- D170
- Free Goods
- D500
- Handling Allowance
- E730
- New Item Allowance
- E740
- New Store Allowance
- F050
- Other Allowances or Rebates
- F800
- Promotional
- I530
- Volume Discount
- I570
- Warehouse Allowance
Code indicating on what basis allowance or charge percent is calculated
- 3
- Discount/Gross
Percent expressed as a percent
The percent is sent with a decimal point only when needed, e.g., 10.5% is sent as “10.5”, and 2% is sent as “2”.
Code indicating method of handling for an allowance or charge
The allowance or charge amount will be adjudicated as a separate item, i.e., a debit/credit memo or a separate invoice. The amount will not be reflected in the invoice total amount.
- 02
- Off Invoice
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
This segment may be used in the header area or the detail area, but not both.
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 14
- Previously agreed upon
Code identifying the beginning of the terms period
- 15
- Receipt of Goods
Date/Time Reference Cancel After
To specify pertinent dates and times
This segment is used to specify order processing dates.
Date/Time Reference Delivery Requested
To specify pertinent dates and times
This segment is used to specify order processing dates.
Date/Time Reference Requested Ship
To specify pertinent dates and times
This segment is used to specify order processing dates.
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- AH
- Agreement Number
Message Text
To provide a free-form format that allows the transmission of text information
Will contain Purchase Order notes for distribution center and store orders.
Will contain specialization information for drop ship orders.
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
3-digit location ID code, followed by either an “S” for DC shipment, or “D” for direct to store shipment, e.g. 902S or 001D. “DR” for drop ship order.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Reference Identification Dock Number
To specify identifying information
This segment is used to identify a dock number, within the ship-to location, when the ship-to location number does not uniquely identify the ship to and dock number. It also may be used to identify the floor number within the delivery location.
Code qualifying the Reference Identification
- DK
- Dock Number
Reference Identification Mutually Defined
To specify identifying information
This segment is used to identify a dock number, within the ship-to location, when the ship-to location number does not uniquely identify the ship to and dock number. It also may be used to identify the floor number within the delivery location.
Code qualifying the Reference Identification
- ZZ
- Mutually Defined
Used to define ship-to location (N104) as Bass Pro (BPS) or Cabela’s (CAB).
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- OC
- Order Contact
Code identifying the type of communication number
- TE
- Telephone
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Price per unit of product, service, commodity, etc.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- EN
- European Article Number (EAN) (2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- MN
- Model Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SK
- Stock Keeping Unit (SKU)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SZ
- Vendor Alphanumeric Size Code (NRMA)
Size Descrpiton
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- CL
- Color
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- TP
- Product Type Code
Bass Pro Shops Department Number
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
This segment is used to specify the packaging of the item in the case or carton. There may be two levels of packaging specified. The first level is always specified by using PO401 (Pack). The first level may be actual item, e.g., consumer units, or it may the number of smaller containers within the case. The second level, specified using PO414 (Inner Pack), is the number of eaches in each inner container when PO401 is the number of smaller containers within the case. See Section V (Pack/Inner Pack Usage) for usage examples.
This segment can be used also to specify the weight and/or volume (cube) for the item by using PO406 and PO407, and/or PO408 and PO409.
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
There is one segment for each Allowance, Charge, Service, or Promotion being specified. If this segment appears in the header area of the transaction set, the data applies to the entire transaction set. If this segment appears in the detail area of the transaction set, the data applies only to that line item. The data specified in the header area is exclusive of the data specified in the detail area; it is not the sum of the data in the detail area, i.e. allowances or charges.
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- A260
- Advertising Allowance
- C000
- Defective/Returned Goods Allowance
- C300
- Special Discount – Mark Down
- C540
- Early Buy Allowance
- D170
- Free Goods
- D500
- Handling Allowance
- E730
- New Item Allowance
- E740
- New Store Allowance
- F050
- Other Allowances or Rebates
- F800
- Promotional
- I530
- Volume Discount
- I570
- Warehouse Allowance
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
This will resolve any differences between the sender’s and receiver’s system calculations of amounts, i.e., rounding errors when allowances or charges are expressed in percentages or rates.
Code indicating method of handling for an allowance or charge
The allowance or charge amount will be adjudicated as a separate item, i.e., a debit/credit memo or a separate invoice. The amount will not be reflected in the invoice total amount.
- 02
- Off Invoice
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Total number of line items in the transaction set
Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.
1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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