Backcountry
/
Purchase Order
  • Specification
  • EDI Inspector
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X12 850 Purchase Order

X12 Release 4030
Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BEG
0200
Beginning Segment for Purchase Order
Max use 1
Required
CUR
0400
Currency
Max use 1
Optional
REF
0500
Department Number
Max use 1
Optional
REF
0500
Division Identifier
Max use 1
Optional
REF
0500
Internal Vendor Number
Max use 1
Optional
PER
0600
Administrative Communications Contact
Max use 3
Optional
FOB
0800
F.O.B. Related Instructions
Max use 1
Optional
ITD
1300
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
DTM
1500
Adjustment Period End
Max use 1
Optional
DTM
1500
Cancel After
Max use 1
Optional
DTM
1500
Requested Ship1
Max use 1
Optional
TD5
2400
Carrier Details (Routing Sequence/Transit Time)
Max use 1
Optional
N9 Loop
detail
PO1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1
^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00403
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004030
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BEG
0200
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1
Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)
SA
Stand-alone Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Required
Date (DT)
CCYYMMDD format
CUR
0400
Heading > CUR

Currency

OptionalMax use 1
Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)
BY
Buying Party (Purchaser)
CUR-02
100
Currency Code
Required
Identifier (ID)
Min 3Max 3
CUR-04
98
Entity Identifier Code
Optional
Identifier (ID)
SE
Selling Party
CUR-05
100
Currency Code
Optional
Identifier (ID)
Min 3Max 3
REF
0500
Heading > REF

Department Number

OptionalMax use 1
Example
Variants (all may be used)
REFDivision IdentifierREFInternal Vendor Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
DP
Department Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
REF
0500
Heading > REF

Division Identifier

OptionalMax use 1
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
19
Division Identifier
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
REF
0500
Heading > REF

Internal Vendor Number

OptionalMax use 1
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
IA
Internal Vendor Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
PER
0600
Heading > PER

Administrative Communications Contact

OptionalMax use 3
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
BD
Buyer Name or Department
Optional
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 256
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
FX
Facsimile
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 256
PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 256
FOB
0800
Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1
Example
If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
If Description (FOB-07) is present, then Location Qualifier (FOB-06) is required
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)
CC
Collect
PP
Prepaid (by Seller)
FOB-02
309
Location Qualifier
Optional
Identifier (ID)
DE
Destination (Shipping)
OR
Origin (Shipping Point)
FOB-03
352
Description
Optional
String (AN)
Min 1Max 80
Usage notes
FOB-06
309
Location Qualifier
Optional
Identifier (ID)
DE
Destination (Shipping)
OR
Origin (Shipping Point)
FOB-07
352
Description
Optional
String (AN)
Min 1Max 80
Usage notes
ITD
1300
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1
Example
ITD-01
336
Terms Type Code
Optional
Identifier (ID)
ZZ
Mutually Defined
ITD-02
333
Terms Basis Date Code
Optional
Identifier (ID)
3
Invoice Date
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6
Usage notes
ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3
Usage notes
ITD-07
386
Terms Net Days
Optional
Numeric (N0)
Min 1Max 3
ITD-12
352
Description
Optional
String (AN)
Min 1Max 80
DTM
1500
Heading > DTM

Adjustment Period End

OptionalMax use 1
Example
Variants (all may be used)
DTMCancel AfterDTMRequested Ship1
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
155
Adjustment Period End
Required
Date (DT)
CCYYMMDD format
DTM
1500
Heading > DTM

Cancel After

OptionalMax use 1
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
001
Cancel After
Required
Date (DT)
CCYYMMDD format
DTM
1500
Heading > DTM

Requested Ship1

OptionalMax use 1
Example
Variants (all may be used)
DTMAdjustment Period EndDTMCancel After
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
010
Requested Ship
Required
Date (DT)
CCYYMMDD format
TD5
2400
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use >1
Example
If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
TD5-02
66
Identification Code Qualifier
Optional
Identifier (ID)
2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Optional
String (AN)
Min 2Max 80
TD5-04
91
Transportation Method/Type Code
Optional
Identifier (ID)
A
Air
C
Consolidation
M
Motor (Common Carrier)
TD5-05
387
Routing
Optional
String (AN)
Min 1Max 35
N9 Loop
OptionalMax >1
N9
2950
Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
L1
Letters or Notes
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
MTX
3000
Heading > N9 Loop > MTX

Text

OptionalMax use >1
Example
MTX-02
1551
Message Text
Required
String (AN)
Min 1Max 4096
N9 Loop end
N1 Ship To
OptionalMax 1
Variants (all may be used)
Vendor
N1
3100
Heading > Ship To > N1

Name

RequiredMax use 1
Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
ST
Ship To
Optional
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
N2
3200
Heading > Ship To > N2

Additional Name Information

OptionalMax use 2
Example
Required
String (AN)
Min 1Max 60
N3
3300
Heading > Ship To > N3

Address Information

OptionalMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
3400
Heading > Ship To > N4

Geographic Location

OptionalMax use >1
Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
PER
3600
Heading > Ship To > PER

Administrative Communications Contact

OptionalMax use >1
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
IC
Information Contact
Optional
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 256
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
FX
Facsimile
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 256
PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 256
N1 Ship To end
N1 Vendor
OptionalMax 1
Variants (all may be used)
Ship To
N1
3100
Heading > Vendor > N1

Name

RequiredMax use 1
Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
VN
Vendor
Optional
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
N2
3200
Heading > Vendor > N2

Additional Name Information

OptionalMax use 2
Example
Required
String (AN)
Min 1Max 60
N3
3300
Heading > Vendor > N3

Address Information

OptionalMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
3400
Heading > Vendor > N4

Geographic Location

OptionalMax use >1
Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
PER
3600
Heading > Vendor > PER

Administrative Communications Contact

OptionalMax use >1
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
IC
Information Contact
Optional
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 256
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
FX
Facsimile
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 256
PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 256
N1 Vendor end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
0100
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1
Example
If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required
If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
PO1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20
PO1-02
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 15
PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
CA
Case
EA
Each
PO1-04
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15
Usage notes
PO1-05
639
Basis of Unit Price Code
Optional
Identifier (ID)
UM
Price per Unit of Measure
PO1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
VN
Vendor's (Seller's) Item Number
PO1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48
PO1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
EN
EAN/UCC - 13
UP
UCC - 12
PO1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PO1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
SK
Stock Keeping Unit (SKU)
PO1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
CTP Loop
OptionalMax >1
CTP
0400
Detail > PO1 Loop > CTP Loop > CTP

Pricing Information

RequiredMax use 1
Example
CTP-02
236
Price Identifier Code
Required
Identifier (ID)
DPR
Discount Price
WHL
Wholesale
CTP-03
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
CTP Loop end
PID Loop
OptionalMax >1
PID
0500
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Usage notes
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-05
352
Description
Optional
String (AN)
Min 1Max 80
PID Loop end
PO4
0900
Detail > PO1 Loop > PO4

Item Physical Details

OptionalMax use >1
Example
Optional
Numeric (N0)
Min 1Max 6
DTM
2100
Detail > PO1 Loop > DTM

Date/Time Reference

OptionalMax use 10
Usage notes
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
063
Do Not Deliver After
Required
Date (DT)
CCYYMMDD format
TC2
2350
Detail > PO1 Loop > TC2

Commodity

OptionalMax use >1
Example
TC2-01
23
Commodity Code Qualifier
Required
Identifier (ID)
A
Harmonized Tariff Schedule of the United States Annotated
TC2-02
22
Commodity Code
Required
String (AN)
Min 1Max 30
PO1 Loop end
Detail end

Summary

CTT Loop
OptionalMax >1
CTT
0100
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
Usage notes
CTT-02
347
Hash Total
Optional
Decimal number (R)
Min 1Max 10
AMT
0200
Summary > CTT Loop > AMT

Monetary Amount

OptionalMax use 1
Example
AMT-01
522
Amount Qualifier Code
Required
Identifier (ID)
TT
Total Transaction Amount
AMT-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15
Usage notes
CTT Loop end
SE
0300
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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