Stedi maintains this guide based on public documentation from BJs Wholesale - Commerce Hub. Contact BJs Wholesale - Commerce Hub for official EDI specifications. To report any errors in this guide, please contact us.

X12 180 Return Merchandise Authorization and Notification

X12 Release 4010

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Delimiters

~ Segment
* Element
> Component

EDI samples

None included

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Overview

ISA

Interchange Control Header

Max use 1

Required

Functional Group Header

Transaction Set Header

Purchase Order Reference

Return Disposition Reason

Service, Promotion, Allowance, or Charge Information

Purchase Order Reference

Transaction Set Trailer

Max use 1

Required

Functional Group Trailer

Max use 1

Required

IEA

Interchange Control Trailer

Max use 1

Required

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

AN: Return Merchandise Authorization and Notification (180)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

180: Return Merchandise Authorization and Notification

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BGN

020

Heading > BGN

Beginning Segment

RequiredMax use 1

—

Usage notes

—

Example

BGN-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original

BGN-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

Usage notes

—

BGN-03

373

Date

Required

Date (DT)

CCYYMMDD format

—

Usage notes

—

PRF

040

Heading > PRF

Purchase Order Reference

RequiredMax use 1

—

Usage notes

—

Example

PRF-01

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

Usage notes

—

Heading end

Detail

BLI Loop

RequiredMax >1

BLI

010

Detail > BLI Loop > BLI

Baseline Item Data

RequiredMax use 1

—

Usage notes

—

Example

If either Product/Service ID Qualifier (BLI-08) or Product/Service ID (BLI-09) is present, then the other is required

BLI-01

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

Usage notes

—

VN: Vendor's (Seller's) Item Number

BLI-02

234

Product/Service ID

Required

String (AN)

Min 1Max 48

—

Usage notes

—

BLI-03

380

Quantity

Required

Decimal number (R)

Min 1Max 15

—

Usage notes

—

BLI-08

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

SK: Stock Keeping Unit (SKU)

BLI-09

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

Usage notes

—

RDR

030

Detail > BLI Loop > RDR

Return Disposition Reason

RequiredMax use 1

—

Usage notes

—

Example

RDR-02

1293

Return Request Reason Code

Required

Identifier (ID)

Min 2Max 2

—

Usage notes

—

SAC

040

Detail > BLI Loop > SAC

Service, Promotion, Allowance, or Charge Information

OptionalMax use 10

—

Usage notes

—

Example

SAC-01

248

Allowance or Charge Indicator

Required

Identifier (ID)

—

C: Charge

SAC-02

1300

Service, Promotion, Allowance, or Charge Code

Optional

Identifier (ID)

—

G470: Restocking Charge

SAC-05

610

Amount

Optional

Numeric (N2)

Min 1Max 15

—

SAC-12

331

Allowance or Charge Method of Handling Code

Optional

Identifier (ID)

—

01: Bill Back
02: Off Invoice
03: Vendor Check to Customer
04: Credit Customer Account
05: Charge to be Paid by Vendor
06: Charge to be Paid by Customer
07: Optional
08: Off Gross Quantity Invoiced
09: Allowance To Be Issued by Vendor
10: Allowance To Be Issued by Reseller
11: Charge Denied by Vendor
12: Cancel Allowance
13: Provide Amount
15: Information Only
18: Non-Payable Tax
20: Accrual Fund
21: Flat Fund
25: Cash in Advance
CA: Calculate and Add to Invoice
CC: Collect
PP: Prepaid
ZZ: Mutually Defined

PRF

050

Detail > BLI Loop > PRF

Purchase Order Reference

RequiredMax use 1

—

Usage notes

—

Example

PRF-01

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

Usage notes

—

PRF-05

350

Assigned Identification

Required

String (AN)

Min 1Max 20

—

Usage notes

—

DTM

052

Detail > BLI Loop > DTM

Date/Time Reference

RequiredMax use 15

—

Usage notes

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

Usage notes

—

050: Received

DTM-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

Usage notes

—

BLI Loop end

230

Detail > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Detail end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

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