Averitt
/
Motor Carrier Load Tender
  • Specification
  • EDI Inspector
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X12 204 Motor Carrier Load Tender

X12 Release 4010
Averitt

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • Sample 1
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
B2
020
Beginning Segment for Shipment Information Transaction
Max use 1
Required
B2A
030
Set Purpose
Max use 1
Required
L11
080
Business Instructions and Reference Number
Max use 50
Optional
G62
090
Date/Time
Max use 1
Optional
0100 Loop Consignee
detail
0300 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

SM
Motor Carrier Load Tender (204)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
204
Motor Carrier Load Tender
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

B2
020
Heading > B2

Beginning Segment for Shipment Information Transaction

RequiredMax use 1

To transmit basic data relating to shipment information

Example
B2-02
140
Standard Carrier Alpha Code
Optional
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

  • B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
  • B202 is mandatory for transaction set 204.
B2-04
145
Shipment Identification Number
Optional
String (AN)
Min 1Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

Usage notes

Tender ID - AVRT PRO #

B2-06
146
Shipment Method of Payment
Required
Identifier (ID)

Code identifying payment terms for transportation charges

CC
Collect
PP
Prepaid (by Seller)
TP
Third Party Pay
B2A
030
Heading > B2A

Set Purpose

RequiredMax use 1

To allow for positive identification of transaction set purpose

Example
B2A-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
01
Cancellation
04
Change
05
Replace
B2A-02
346
Application Type
Optional
Identifier (ID)

Code identifying an application

BL
Bill of Lading
L11
080
Heading > L11

Business Instructions and Reference Number

OptionalMax use 50

To specify instructions in this business relationship or a reference number

Example
L11-01
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

L11-02
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

BM
Bill of Lading Number
CN
Carrier's Reference Number (PRO/Invoice)
PO
Purchase Order Number
G62
090
Heading > G62

Date/Time

OptionalMax use 1

To specify pertinent dates and times

  • Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
Example
G62-01
432
Date Qualifier
Required
Identifier (ID)

Code specifying type of date

86
Actual Pickup Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

0100 Loop Consignee
OptionalMax 1
Variants (all may be used)
0100 Loop Ship From0100 Loop Shipper
N1
140
Heading > 0100 Loop Consignee > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

  • Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

CN
Consignee
Required
String (AN)
Min 1Max 60

Free-form name

N3
160
Heading > 0100 Loop Consignee > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

Usage notes

Street Address

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

Usage notes

PO Box

N4
170
Heading > 0100 Loop Consignee > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

G61
190
Heading > 0100 Loop Consignee > G61

Contact

OptionalMax use 3

To identify a person or office to whom communications should be directed

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

IC
Information Contact
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

  • G6103 qualifies G6104.
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

0100 Loop Consignee end
0100 Loop Ship From
OptionalMax 1
Variants (all may be used)
0100 Loop Consignee0100 Loop Shipper
N1
140
Heading > 0100 Loop Ship From > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

  • Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SF
Ship From
Required
String (AN)
Min 1Max 60

Free-form name

G61
190
Heading > 0100 Loop Ship From > G61

Contact

OptionalMax use 3

To identify a person or office to whom communications should be directed

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

IC
Information Contact
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

  • G6103 qualifies G6104.
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

0100 Loop Ship From end
0100 Loop Shipper
OptionalMax >1
Variants (all may be used)
0100 Loop Consignee0100 Loop Ship From
N1
140
Heading > 0100 Loop Shipper > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

  • Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SH
Shipper
Required
String (AN)
Min 1Max 60

Free-form name

N3
160
Heading > 0100 Loop Shipper > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

Usage notes

Street Address

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

Usage notes

PO Box

N4
170
Heading > 0100 Loop Shipper > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

0100 Loop Shipper end
Heading end

Detail

0300 Loop
RequiredMax >1
S5
010
Detail > 0300 Loop > S5

Stop Off Details

RequiredMax use 1

To specify stop-off detail reference numbers and stop reason

Example
S5-01
165
Stop Sequence Number
Required
Numeric (N0)
Min 1Max 3

Identifying number for the specific stop and the sequence in which the stop is to be performed

S5-02
163
Stop Reason Code
Required
Identifier (ID)

Code specifying the reason for the stop

CL
Complete
G62
030
Detail > 0300 Loop > G62

Date/Time Requested Ship Date/Pick-up Date

OptionalMax use 2

To specify pertinent dates and times

  • Use G62 segment either in loop 0300 or loop 0350, but not both.
Example
G62-01
432
Date Qualifier
Required
Identifier (ID)

Code specifying type of date

10
Requested Ship Date/Pick-up Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

G62
030
Detail > 0300 Loop > G62

Date/Time Ship Not Before Date

OptionalMax use 1

To specify pertinent dates and times

  • Use G62 segment either in loop 0300 or loop 0350, but not both.
Example
G62-01
432
Date Qualifier
Required
Identifier (ID)

Code specifying type of date

37
Ship Not Before Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

AT5
060
Detail > 0300 Loop > AT5

Bill of Lading Handling Requirements

OptionalMax use 6

To identify Bill of Lading handling and service requirements

Example
AT5-01
152
Special Handling Code
Optional
Identifier (ID)

Code specifying special transportation handling instructions

NC
Notify Consignee Before Delivery
AT5-02
560
Special Services Code
Optional
Identifier (ID)

Code identifying the special service

CD
COD Request
AT5-03
153
Special Handling Description
Optional
String (AN)
Min 2Max 30

Free-form additional description of special handling instructions to appear on printed bill if special handling code is not adequate

Usage notes

COD $ Amount to Collect

0320 Loop
OptionalMax >1
L5
130
Detail > 0300 Loop > 0320 Loop > L5

Description, Marks and Numbers

RequiredMax use 1

To specify the line item in terms of description, quantity, packaging, and marks and numbers

Example
L5-01
213
Lading Line Item Number
Optional
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

L5-02
79
Lading Description
Optional
String (AN)
Min 1Max 50

Description of an item as required for rating and billing purposes

  • L502 may be used to send quantity information as part of the product description.
AT8
135
Detail > 0300 Loop > 0320 Loop > AT8

Shipment Weight, Packaging and Quantity Data

OptionalMax use 1

To specify shipment details in terms of weight, and quantity of handling units

Example
If either Weight Qualifier (AT8-01), Weight Unit Code (AT8-02) or Weight (AT8-03) are present, then the others are required
AT8-01
187
Weight Qualifier
Optional
Identifier (ID)

Code defining the type of weight

N
Actual Net Weight
AT8-02
188
Weight Unit Code
Optional
Identifier (ID)

Code specifying the weight unit

L
Pounds
AT8-03
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

AT8-04
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

  • AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
0320 Loop end
0300 Loop end
Detail end

Summary

L3
010
Summary > L3

Total Weight and Charges

OptionalMax use 1

To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

Example
If either Weight (L3-01) or Weight Qualifier (L3-02) is present, then the other is required
If Weight Unit Code (L3-12) is present, then Weight (L3-01) is required
L3-01
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

L3-02
187
Weight Qualifier
Optional
Identifier (ID)

Code defining the type of weight

G
Gross Weight
N
Actual Net Weight
L3-11
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

L3-12
188
Weight Unit Code
Optional
Identifier (ID)

Code specifying the weight unit

L
Pounds
SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Sample 1

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240723*1919*U*00401*000000001*0*T*>~
GS*SM*SENDERGS*RECEIVERGS*20240723*191907*000000001*X*004010~
ST*204*000000001~
B2**SCAC**1234567890**PP~
B2A*00*BL~
L11*1234567890*CN~
L11*82214875*BM~
G62*86*20170630~
N1*SH*BETTERAIR~
N3*620·KOOLAIR·DR*SALES Dept~
N4*PADUCAH*KY*42003~
N1*CN*JASON·DOE~
N3*1625·GROUNDHOG·RD~
N4*ATHENS*GA*30601~
G61*IC*JASON·DOE*TE*123-456-7899~
N1*SF*AVRT~
S5*1*CL~
G62*10*20170706~
L5*1*AIR·CONDITIONERS,·AIR·COOLERS·OR~
AT8*N*L*310*2~
L5*2*LIFTGATE·DELIVERY~
L5*3*RESIDENTIAL·DLVY~
L5*4*FUEL·SURCHARGE~
L3*310*G*********2*L~
SE*23*000000001~
GE*1*000000001~
IEA*1*000000001~

Sample 2

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240723*1924*U*00401*000000001*0*T*>~
GS*SM*SENDERGS*RECEIVERGS*20240723*192418*000000001*X*004010~
ST*204*000000001~
B2**SCAC**0171234567**PP~
B2A*00*BL~
L11*SHP2501495*PO~
L11*0171234567*CN~
G62*86*20170705~
N1*SH*SIGNATURE·HARDWARE~
N3*5·FRED HILL·DR~
N4*ERLANGER*KY*41018~
N1*CN*JANE DOE~
N3*3258·BROWNIE·WAY~
N4*DULUTH*GA*30097~
G61*IC*JANE DOE*TE*404-123-8484~
N1*SF*AVRT~
S5*1*CL~
G62*10*20170706~
AT5*NC*CD*2500~
L5*1*TUB~
AT8*N*L*438*1~
L5*2*RESIDENTIAL·DLVY~
L5*3*FUEL·SURCHARGE~
L5*4*·COMPANY·CHECK·ACCEPTABLE~
L5*5*LIFTGATE·DELIVERY~
L5*6*ARRIVAL·NOTIFY~
L3*438*G*********1*L~
SE*26*000000001~
GE*1*000000001~
IEA*1*000000001~

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