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X12 850 Purchase Order

X12 Release 4010

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Delimiters

~ Segment
| Element
> Component

EDI samples

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Overview

ISA

Interchange Control Header

Max use 1

Required

Functional Group Header

Transaction Set Header

Beginning Segment for Purchase Order

Reference Identification

Terms of Sale/Deferred Terms of Sale

N1 Loop Bill and ShipTo

Administrative Communications Contact

Max use 1

Optional

Supplier/Manufacturer

Structured (From Industry Code List)

Max use 1

Required

Semi-structured (Code and Text)

PID

050

Product/Item Description

Transaction Set Trailer

Max use 1

Required

Functional Group Trailer

Max use 1

Required

IEA

Interchange Control Trailer

Max use 1

Required

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

PO: Purchase Order (850)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

850: Purchase Order

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Usage notes

—

BEG

020

Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

—

Example

BEG-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original

BEG-02

Purchase Order Type Code

Required

Identifier (ID)

—

DS: Dropship
NE: New Order
RO: Rush Order
US: Urgent Service Request

BEG-03

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

BEG-05

373

Date

Required

Date (DT)

CCYYMMDD format

—

Usage notes

—

REF

050

Heading > REF

Reference Identification

OptionalMax use >1

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

0B: State License Number
CO: Customer Order Number
RQ: Purchase Requisition Number

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

ITD

130

Heading > ITD

Terms of Sale/Deferred Terms of Sale

RequiredMax use >1

—

Usage notes

—

Example

ITD-01

336

Terms Type Code

Required

Identifier (ID)

—

01: Basic
05: Discount Not Applicable

ITD-02

333

Terms Basis Date Code

Required

Identifier (ID)

—

3: Invoice Date

ITD-03

338

Terms Discount Percent

Optional

Decimal number (R)

Min 1Max 6

—

ITD-05

351

Terms Discount Days Due

Optional

Numeric (N0)

Min 1Max 3

—

ITD-07

386

Terms Net Days

Optional

Numeric (N0)

Min 1Max 3

—

ITD-12

352

Description

Optional

String (AN)

Min 1Max 80

—

DTM

150

Heading > DTM

Date/Time Reference

OptionalMax use 10

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

002: Delivery Requested

DTM-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

N1 Loop Bill and ShipTo

RequiredMax 200

Variants (all may be used)

Ship To Supplier/Manufacturer

310

Heading > N1 Loop Bill and ShipTo > N1

Name

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

BS: Bill and Ship To
BT: Bill-to-Party

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

Usage notes

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
11: Drug Enforcement Administration (DEA)
21: Health Industry Number (HIN)

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

N1 Loop Bill and ShipTo end

N1 Ship To

OptionalMax 1

Variants (all may be used)

N1 Loop Bill and ShipTo Supplier/Manufacturer

310

Heading > Ship To > N1

Name

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

ST: Ship To

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

1: D-U-N-S Number, Dun & Bradstreet
9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
11: Drug Enforcement Administration (DEA)
21: Health Industry Number (HIN)
91: Assigned by Seller or Seller's Agent
ZZ: Mutually Defined

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

330

Heading > Ship To > N3

Address Information

OptionalMax use 2

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

340

Heading > Ship To > N4

Geographic Location

OptionalMax use >1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

PER

360

Heading > Ship To > PER

Administrative Communications Contact

OptionalMax use >1

—

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01

366

Contact Function Code

Required

Identifier (ID)

—

IC: Information Contact

PER-02

Name

Optional

String (AN)

Min 1Max 60

—

PER-03

365

Communication Number Qualifier

Optional

Identifier (ID)

—

EM: Electronic Mail

PER-04

364

Communication Number

Optional

String (AN)

Min 1Max 80

—

PER-05

365

Communication Number Qualifier

Optional

Identifier (ID)

—

TE: Telephone

PER-06

364

Communication Number

Optional

String (AN)

Min 1Max 80

—

N1 Ship To end

N1 Supplier/Manufacturer

RequiredMax 1

Variants (all may be used)

N1 Loop Bill and ShipTo Ship To

310

Heading > Supplier/Manufacturer > N1

Name

RequiredMax use 1

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

SU: Supplier/Manufacturer

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Required

Identifier (ID)

—

1: D-U-N-S Number, Dun & Bradstreet
9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
11: Drug Enforcement Administration (DEA)
21: Health Industry Number (HIN)
ZZ: Mutually Defined

N1-04

Identification Code

Required

String (AN)

Min 2Max 80

—

N1 Supplier/Manufacturer end

Heading end

Detail

PO1 Loop

RequiredMax 100000

PO1

010

Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

—

Example

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

PO1-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

PO1-02

330

Quantity Ordered

Required

Decimal number (R)

Min 1Max 15

—

PO1-03

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

CA: Case
DE: Deal
DZ: Dozen
EA: Each
PK: Package

PO1-04

212

Unit Price

Required

Decimal number (R)

Min 1Max 15

—

Usage notes

—

PO1-06

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

EN: European Article Number (EAN) (2-5-5-1)
LT: Lot Number
MF: Manufacturer
N1: National Drug Code in 4-4-2 Format
N2: National Drug Code in 5-3-2 Format
N3: National Drug Code in 5-4-1 Format
N4: National Drug Code in 5-4-2 Format
N5: National Health Related Item Code in 5-5 Format
N6: National Health Related Item Code in 4-6 Format
ND: National Drug Code (NDC)
NH: National Health Related Item Code
UA: U.P.C./EAN Case Code (2-5-5)
UK: U.P.C./EAN Shipping Container Code (1-2-5-5-1)
UP: U.P.C. Consumer Package Code (1-5-5-1)
UX: Universal Product Number
VX: Vendor's Specification Number

PO1-07

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PID Loop

OptionalMax 1000

Variants (all may be used)

Semi-structured (Code and Text)

PID

050

Detail > PO1 Loop > PID Loop > PID

Structured (From Industry Code List)

RequiredMax use 1

—

Example

If Product Description Code (PID-04) is present, then Agency Qualifier Code (PID-03) is required

At least one of Product Description Code (PID-04) or Description (PID-05) is required

PID-01

349

Item Description Type

Required

Identifier (ID)

—

S: Structured (From Industry Code List)

PID-02

750

Product/Process Characteristic Code

Optional

Identifier (ID)

—

DF: Dosage Form

PID-03

559

Agency Qualifier Code

Optional

Identifier (ID)

—

DR: National Wholesale Druggists Association

PID-04

751

Product Description Code

Optional

String (AN)

Min 1Max 12

—

PID-05

352

Description

Optional

String (AN)

Min 1Max 80

—

PID Loop end

PID Semi-structured (Code and Text)

OptionalMax 1000

Variants (all may be used)

PID Loop

PID

050

Detail > PO1 Loop > Semi-structured (Code and Text) > PID

Product/Item Description

RequiredMax use 1

—

Example

PID-01

349

Item Description Type

Required

Identifier (ID)

—

X: Semi-structured (Code and Text)

PID-05

352

Description

Optional

String (AN)

Min 1Max 80

—

PID Semi-structured (Code and Text) end

MSG

289

Detail > PO1 Loop > MSG

Message Text

OptionalMax use >1

—

Example

MSG-01

933

Free-Form Message Text

Optional

String (AN)

Min 1Max 264

—

PO1 Loop end

Detail end

Summary

CTT Loop

RequiredMax 1

CTT

010

Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

—

Example

CTT-01

354

Number of Line Items

Required

Numeric (N0)

Min 1Max 6

—

CTT Loop end

030

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

EDI Samples

Sample from AmerisourceBergen 1

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231117|0048|U|00401|000000001|0|T|>~
GS|PO|SENDERGS|RECEIVERGS|20231117|004823|000000001|X|004010~
ST|850|008123456~
BEG|00|NE|008123456||20120221~
ITD|01|3|2||10||14|||||2%10N14~
DTM|002|20120303~
N1|BS|ABC DC Sacramento|11|RA0310603~
N1|SU|MY PHARMACEUTICALS, INC|21|041GT4100~
PO1|1|24|EA|60||ND|4726195022~
PID|X||||ASPERIN MG 50 100~
PID|S|DF|DR|TAB~
CTT|1~
SE|11|008123456~
GE|1|000000001~
IEA|1|000000001~

Sample from AmerisourceBergen 2

ISA|00| |00| |ZZ|SENDER |ZZ|RECEIVER |231117|0048|U|00401|000000001|0|T|>~
GS|PO|SENDERGS|RECEIVERGS|20231117|004838|000000001|X|004010~
ST|850|008123456~
BEG|00|DS|008123456||20120221~
REF|RQ|SUPPLIER-12345~
REF|0B|CP9300213~
REF|CO|SUPPLIER - IN~
ITD|05|3|||||14|||||NET 14~
DTM|002|20120303~
N1|BT|ABC DC Sacramento|11|RA0310603~
N1|SU|MY PHARMACEUTICALS, INC|21|041GT4100~
N1|ST|CUSTOMER FIRST STREET PHARMACY|91|010004444~
N3|1234 EAST FIRST STREET~
N4|LOS ANGELES|CA|90063~
PER|IC|Matt Baker|EM|dummy@firststreetpharma.com|TE|800-562-2526~
PO1|1|24|EA|60||ND|4726195022~
PID|X||||ASPERIN MG 50 100~
PID|S|DF|DR|TAB~
MSG|Line item text Dropship~
MSG|Test Shipping Instructions:~
CTT|1~
SE|20|008123456~
GE|1|000000001~
IEA|1|000000001~

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