X12 810 Direct Fulfillment Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
- 01
- Duns (Dun & Bradstreet)
- 02
- SCAC (Standard Carrier Alpha Code)
- 03
- FMC (Federal Maritime Commission)
- 04
- IATA (International Air Transport Association)
- 08
- UCC EDI Communications ID (Comm ID)
- 09
- X.121 (CCITT)
- 12
- Phone (Telephone Companies)
- 14
- Duns Plus Suffix
- 16
- Duns Number With 4-Character Suffix
- ZZ
- Mutually Defined
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
- ZZ
- Mutually Defined
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810,819)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
Date expressed as CCYYMMDD
- BIG01 is the invoice issue date.
Date expressed as CCYYMMDD
- BIG03 is the date assigned by the purchaser to purchase order.
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- RI
- Remit To
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Vendor Payee Code. This is a five-character Payee code that Amazon will provide during the integration process.
Format: AAAAN (ABCD1)
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
Free-form name
This will be the Amazon code representing the vendor warehouse that the order shipped from. This is usually a four-character alpha code(e.g. ABCD)
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
This will be the Amazon code representing the vendor warehouse that the order shipped from. This is usually a four-character alpha code(e.g. ABCD)
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 01
- Basic
Code identifying the beginning of the terms period
- 3
- Invoice Date
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Date payment is due if discount is to be earned expressed in format CCYYMMDD
Number of days in the terms discount period by which payment is due if terms discount is earned
Date when total invoice amount becomes due expressed in format CCYYMMDD
Number of days until total invoice amount is due (discount not applicable)
Date deferred payment or percent of invoice payable is due expressed in format CCYYMMDD
Amount of invoice payable expressed in percent
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the purchase order line item identification.
Number of units invoiced (supplier units)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Price per unit of product, service, commodity, etc.
Code identifying the type of unit price for an item
- NT
- Net
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- SK
- Stock Keeping Unit (SKU)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO
- Purchase Order Number
Identifying number for a product or service
This will be the Amazon encrypted Ship ID/ PO Number provided in the BEG03 of the corresponding 850. The PO Number is 9-12 characters long and is case-sensitive.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Vendor Order Reference Number
The Vendor Order Reference Number(VO) would be used to tie back to the individual PO shipped and billed against the Amazon Ship ID/ PO Number.
- VO
- Vendor's Order Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- ON
- Customer Order Number
Identifying number for a product or service
Amazon.com 19-digit customer order number. This number will be all numeric 3-7-7 (e.g. 123-1234567-1234567) and needs to include the dashes. The customer order number is provided via the REF*OQ segment on the corresponding 850.
This number is not unique and may be used on more than one shipment.
Tax Information
To specify tax information
** Mandatory for all vendors in Australia and Canada**
Do not use for US marketplace. Any US invoice received with the TXI segment will fail to be processed.
The line item level TXI segment has to be provided for every item that is being invoiced.
Code specifying the type of tax
- GS
- Goods and Services Tax
- ST
- State Sales Tax
"ST" is only used to specify Québec sales tax.
- VA
- Value Added Tax
- ZZ
- Mutually Defined
Monetary amount
- TXI02 is the monetary amount of the tax.
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- B790
- Crafting
Use 'B790' for Gift Wrap fees
- D240
- Freight
Freight Fees are inbound transportation charges, this code should not be used for shipping charges on a customer order.
- D500
- Handling
Use 'D500' for Fulfillment Fees
- E170
- Labeling
Use 'E170' for Marketing Insert Fees
- F155
- Packaging
Use 'F155' for Packaging Fees
- G821
- Shipping
Note: This should be used for billing carrier shipping charges when Amazon accounts are not used: For example, USPS Shipments
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
Tax Information
To specify tax information
** Mandatory for all vendors in Australia and Canada**
Do not use for US marketplace. Any US invoice received with the TXI segment will fail to be processed. The TXI segment sums the tax amount for the invoiced line items belonging to the same purchase order.
Code specifying the type of tax
- GS
- Goods and Services Tax
- ST
- State Sales Tax
Usage Notes: "ST" is only used to specify Québec sales tax.
- VA
- Value Added Tax
- ZZ
- Mutually Defined
Monetary amount
- TXI02 is the monetary amount of the tax.
Percentage expressed as a decimal
- TXI03 is the tax percent expressed as a decimal.
Code identifying the taxing jurisdiction
Code identifying exemption status from sales and use tax
Dollar basis to be used in the percent calculation of the allowance, charge or tax
Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number
This is the vendor's registered business TAX ID. This field is required for Canada vendors (GST ID/HST ID/QST ID) and for vendors in Australia to comply with tax requirements.
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
Total number of line items in the transaction set
Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.
1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
No Tax
GS*IN*SENDERID*AMAZONDS*20220824*2001*88*X*004010~
ST*810*0001~
BIG*20220822*SINV00070492*20220822****CI~
CUR*BT*USD~
N1*RI*VendorRemitToName*92*PAYE1~
N3*705 5TH AVE S~
N4*SEATTLE*WA*981044425*US~
N1*SF*WHSE*92*WHSE~
ITD*01*3*****30*****NET 30~
IT1*1*2*EA*18.04*NT*SK*1617*PO*TkFd5Zn32*VO*SO00095341*ON*123-1234567-1234567~
IT1*2*3*EA*54.42*NT*SK*4927*PO*TkFd5Zn32*VO*SO00095341*ON*123-1234567-1234567~
TDS*19934~
CTT*2*5~
SE*13*0001~
GE*1*88~
IEA*1*000000088~
With Tax
GS*IN*SENDERID*AMAZONDS*20220824*2001*76*X*004010~
ST*810*000000001~
BIG*20220822*SINV00070511*20220822****CI~
CUR*BT*CAD~
N1*RI*VendorRemitToName*92*PAYE1~
N3*5225 Boundary Road~
N4*Navan*ON*K4B 0L3*CA~
N1*SF*WHSE*92*WHSE~
ITD*01*3*****30*****NET 30~
IT1*1*2*EA*18.04*NT*SK*1617*PO*TkFd5Zn32*VO*SO00095341*ON*123-1234567-1234567~
TXI*GS*4.69*13~
IT1*2*3*EA*54.42*NT*SK*4927*PO*TkFd5Zn32*VO*SO00095341*ON*123-1234567-1234567~
TXI*GS*21.22*13~
TDS*22525~
TXI*GS*25.91*13*****199.34*VendorTaxID~
CTT*1*3~
SE*16*000000001~
GE*1*76~
IEA*1*000000076~
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