X12 850 Purchase Order

Beginning Segment for Purchase Order

Functional Group Header

Transaction Set Header

Reference Information

Administrative Communications Contact

F.O.B. Related Instructions

Service, Promotion, Allowance, or Charge Information

Terms of Sale/Deferred Terms of Sale

Marking, Packaging, Loading

Carrier Details (Quantity and Weight)

Carrier Details (Routing Sequence/Transit Time)

Extended Reference Information

Additional Name Information

Product/Item Description

Item Physical Details

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

IEA

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
07: Global Location Number (GLN)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
07: Global Location Number (GLN)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I65

Repetition Separator

Required

String (AN)

Min 1Max 1

—

^: Repetition Separator

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Interchange Acknowledgment Requested
1: Interchange Acknowledgment Requested (TA1)

ISA-15

I14

Interchange Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

PO: Purchase Order (850)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

850: Purchase Order

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BEG

0200

Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

—

Example

BEG-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original
—
06: Confirmation
—
22: Information Copy
—

BEG-02

Purchase Order Type Code

Required

Identifier (ID)

—

PR: Promotion
RL: Release or Delivery Order
SA: Stand-alone Order
ZZ: Mutually Defined
—

BEG-03

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

BEG-05

373

Date

Required

Date (DT)

CCYYMMDD format

—

Usage notes

—

CUR

0400

Heading > CUR

Currency

OptionalMax use 1

—

Usage notes

—

Example

CUR-01

Entity Identifier Code

Required

Identifier (ID)

—

SE: Selling Party

CUR-02

100

Currency Code

Required

Identifier (ID)

Min 3Max 3

—

Usage notes

—

REF

0500

Heading > REF

Reference Information

RequiredMax use >1

—

Usage notes

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

IA: Internal Vendor Number
—

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 50

—

PER

0600

Heading > PER

Administrative Communications Contact

RequiredMax use 3

—

Usage notes

—

Example

PER-01

366

Contact Function Code

Required

Identifier (ID)

—

BD: Buyer Name or Department

PER-02

Name

Required

String (AN)

Min 1Max 60

—

PER-03

365

Communication Number Qualifier

Required

Identifier (ID)

—

TE: Telephone

PER-04

364

Communication Number

Required

String (AN)

Min 1Max 256

—

FOB

0800

Heading > FOB

F.O.B. Related Instructions

RequiredMax use >1

—

Example

FOB-01

146

Shipment Method of Payment

Required

Identifier (ID)

—

CC: Collect
PA: Advance Prepaid
PB: Customer Pickup/Backhaul
PC: Prepaid but Charged to Customer
PP: Prepaid (by Seller)

FOB-02

309

Location Qualifier

Required

Identifier (ID)

—

CI: City
DE: Destination (Shipping)
FA: Factory
MI: Mill
OR: Origin (Shipping Point)
PL: Plant
RG: Region Code
—
TL: Terminal Cargo Location

FOB-03

Description

Required

String (AN)

Min 1Max 80

—

Usage notes

—

CSH

1100

Heading > CSH

Sales Requirements

RequiredMax use 5

—

Example

CSH-01

563

Sales Requirement Code

Required

Identifier (ID)

—

N: No Back Order
Y: Back Order if Out of Stock

SAC Loop

OptionalMax 10

Usage notes

—

SAC

1200

Heading > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

—

Example

SAC-01

248

Allowance or Charge Indicator

Required

Identifier (ID)

—

A: Allowance
C: Charge

SAC-02

1300

Service, Promotion, Allowance, or Charge Code

Required

Identifier (ID)

—

A260: Advertising Allowance
A630: Blocking and Bracing Charge
B190: Closing & Sealing
B320: Competitive Allowance
B560: Container Allowance
B570: Container Deposits
C000: Defective Allowance
C310: Discount
C350: Distributor Discount/Allowance
C540: Early Buy Allowance
C560: Early Ship Allowance
C680: Environmental Protection Service
D240: Freight
D530: Hazardous Cargo Charge
E550: Market Development Funds
E800: No Return Credit Allowance
F170: Pallet Exchange Charge
F190: Palletizing
F340: Pick/Up
F800: Promotional Allowance
F910: Quantity Discount
G170: Redistribution Allowance
G360: Repack Charge
G470: Restocking Charge
G870: Shrink-Wrap Charge
H000: Special Allowance
H660: Tax - Federal Excise Tax, FET
H770: Tax - State Tax
H920: Temporary Allowance
I170: Trade Discount
I310: Truckload Discount
I410: Unsaleable Merchandise Allowance
I530: Volume Discount

SAC-05

610

Amount

Optional

Numeric (N2)

Min 1Max 15

—

SAC Loop end

ITD

1300

Heading > ITD

Terms of Sale/Deferred Terms of Sale

RequiredMax use >1

—

Usage notes

—

Example

ITD-01

336

Terms Type Code

Required

Identifier (ID)

—

01: Basic
02: End of Month (EOM)
03: Fixed Date
04: Deferred or Installment
05: Discount Not Applicable
06: Mixed
07: Extended
08: Basic Discount Offered
09: Proximo
10: Instant
11: Elective
12: 10 Days After End of Month (10 EOM)
13: Seller to advise buyer
14: Previously agreed upon
15: Special Proximo

ITD-03

338

Terms Discount Percent

Optional

Decimal number (R)

Min 1Max 6

—

ITD-04

370

Terms Discount Due Date

Optional

Date (DT)

CCYYMMDD format

—

ITD-05

351

Terms Discount Days Due

Optional

Numeric (N0)

Min 1Max 3

—

ITD-06

446

Terms Net Due Date

Optional

Date (DT)

CCYYMMDD format

—

ITD-07

386

Terms Net Days

Optional

Numeric (N0)

Min 1Max 3

—

ITD-12

Description

Required

String (AN)

Min 1Max 80

—

DTM

1500

Heading > DTM

Date/Time Reference

RequiredMax use 6

—

Usage notes

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

002: Delivery Requested
010: Requested Ship
023: Promotion Order - Start
038: Ship No Later
077: Requested for Delivery (Week of)

DTM-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

PKG

2200

Heading > PKG

Marking, Packaging, Loading

OptionalMax use 7

—

Usage notes

—

Example

PKG-01

349

Item Description Type

Required

Identifier (ID)

—

F: Free-form

PKG-02

753

Packaging Characteristic Code

Required

Identifier (ID)

—

10: Shipping Package Labeling

PKG-05

Description

Required

String (AN)

Min 1Max 80

—

Usage notes

—

TD1

2300

Heading > TD1

Carrier Details (Quantity and Weight)

RequiredMax use 2

—

Example

TD1-03

Commodity Code Qualifier

Required

Identifier (ID)

—

I: Milstamp AITC or Water Commodity Code

TD1-04

Commodity Code

Required

String (AN)

Min 1Max 30

—

TD5

2400

Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use >1

—

Usage notes

—

Example

TD5-04

Transportation Method/Type Code

Required

Identifier (ID)

—

A: Air
AF: Air Freight
B: Barge
BP: Book Postal
C: Consolidation
D: Parcel Post
E: Expedited Truck
FL: Motor (Flatbed)
H: Customer Pickup
I: Common Irregular Carrier
L: Contract Carrier
LT: Less Than Trailer Load (LTL)
M: Motor (Common Carrier)
O: Containerized Ocean
P: Private Carrier
Q: Conventional Ocean
R: Rail
S: Ocean
SE: Sea/Air
T: Best Way (Shippers Option)
U: Private Parcel Service
X: Intermodal (Piggyback)
ZZ: Mutually defined
—

TD5-05

387

Routing

Required

String (AN)

Min 1Max 35

—

N9 Loop

RequiredMax 1000

2950

Heading > N9 Loop > N9

Extended Reference Information

RequiredMax use 1

—

Example

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

AH: Agreement Number

N9-02

127

Reference Identification

Required

String (AN)

Min 1Max 50

—

MTX

3000

Heading > N9 Loop > MTX

Text

RequiredMax use >1

—

Usage notes

—

Example

MTX-02

1551

Textual Data

Required

String (AN)

Min 1Max 4096

—

N9 Loop end

N1 Loop

RequiredMax 200

3100

Heading > N1 Loop > N1

Party Identification

RequiredMax use 1

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

BT: Bill-to-Party
ST: Ship To
VN: Vendor
Z7: Mark-for Party
—

N1-02

Name

Required

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Required

Identifier (ID)

—

9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
92: Assigned by Buyer or Buyer's Agent
—
UL: Global Location Number (GLN)

N1-04

Identification Code

Required

String (AN)

Min 2Max 80

—

3200

Heading > N1 Loop > N2

Additional Name Information

OptionalMax use 2

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 60

—

3300

Heading > N1 Loop > N3

Party Location

RequiredMax use 2

—

Usage notes

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

3400

Heading > N1 Loop > N4

Geographic Location

RequiredMax use >1

—

Example

N4-01

City Name

Required

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Required

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Required

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

Usage notes

—

N1 Loop end

Heading end

Detail

PO1 Loop

RequiredMax 100000

PO1

0100

Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

—

Example

PO1-01

350

Assigned Identification

Required

String (AN)

Min 1Max 20

—

Usage notes

—

PO1-02

Quantity

Required

Decimal number (R)

Min 1Max 15

—

PO1-03

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

Min 2Max 2

—

PO1-04

212

Unit Price

Required

Decimal number (R)

Min 1Max 15

—

Usage notes

—

PO1-05

639

Basis of Unit Price Code

Required

Identifier (ID)

—

Usage notes

—

NC: No Charge
UM: Price per Unit of Measure

PO1-06

Product/Service ID Qualifier

Required

Identifier (ID)

—

EN: EAN/UCC - 13
EO: EAN/UCC - 8
IB: International Standard Book Number (ISBN)
UA: U.P.C./EAN Case Code (2-5-5)
UK: GTIN 14-digit Data Structure
UP: UCC - 12

PO1-07

Product/Service ID

Required

String (AN)

Min 1Max 48

—

PO1-08

Product/Service ID Qualifier

Required

Identifier (ID)

—

PI: Purchaser's Item Code

PO1-09

Product/Service ID

Required

String (AN)

Min 1Max 48

—

PO1-10

Product/Service ID Qualifier

Required

Identifier (ID)

—

VA: Vendor's Style Number

PO1-11

Product/Service ID

Required

String (AN)

Min 1Max 48

—

PO1-12

Product/Service ID Qualifier

Required

Identifier (ID)

—

SK: Stock Keeping Unit (SKU)

PO1-13

Product/Service ID

Required

String (AN)

Min 1Max 48

—

Usage notes

—

PO1-14

Product/Service ID Qualifier

Required

Identifier (ID)

—

OT: Internal Number

PO1-15

Product/Service ID

Required

String (AN)

Min 1Max 48

—

Usage notes

—

CTP Loop

OptionalMax >1

CTP

0400

Detail > PO1 Loop > CTP Loop > CTP

Pricing Information

RequiredMax use 1

—

Usage notes

—

Example

CTP-02

236

Price Identifier Code

Required

Identifier (ID)

—

PRP: Promotional price
RTL: Retail

CTP-03

212

Unit Price

Required

Decimal number (R)

Min 1Max 15

—

CTP Loop end

PID Loop

OptionalMax 30

Usage notes

—

PID

0500

Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

—

Example

PID-01

349

Item Description Type

Required

Identifier (ID)

—

F: Free-form

PID-05

Description

Required

String (AN)

Min 1Max 80

—

PID Loop end

PO4

0900

Detail > PO1 Loop > PO4

Item Physical Details

RequiredMax use >1

—

Example

PO4-01

356

Pack

Required

Numeric (N0)

Min 1Max 6

—

SDQ

1900

Detail > PO1 Loop > SDQ

Destination Quantity

OptionalMax use 500

—

Usage notes

—

Example

If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required

If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required

If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required

If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required

If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required

If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required

If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required

If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required

If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required

SDQ-01

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

Min 2Max 2

—

SDQ-02

Identification Code Qualifier

Required

Identifier (ID)

—

9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
92: Assigned by Buyer or Buyer's Agent
UL: Global Location Number (GLN)

SDQ-03

Identification Code

Required

String (AN)

Min 2Max 80

—

SDQ-04

Quantity

Required

Decimal number (R)

Min 1Max 15

—

SDQ-05

Identification Code

Optional

String (AN)

Min 2Max 80

—

SDQ-06

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-07

Identification Code

Optional

String (AN)

Min 2Max 80

—

SDQ-08

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-09

Identification Code

Optional

String (AN)

Min 2Max 80

—

SDQ-10

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-11

Identification Code

Optional

String (AN)

Min 2Max 80

—

SDQ-12

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-13

Identification Code

Optional

String (AN)

Min 2Max 80

—

SDQ-14

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-15

Identification Code

Optional

String (AN)

Min 2Max 80

—

SDQ-16

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-17

Identification Code

Optional

String (AN)

Min 2Max 80

—

SDQ-18

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-19

Identification Code

Optional

String (AN)

Min 2Max 80

—

SDQ-20

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-21

Identification Code

Optional

String (AN)

Min 2Max 80

—

SDQ-22