X12 940 Warehouse Shipping Order

X12 Release 4010

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

• OW: Warehouse Shipping Order (940)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

• 940: Warehouse Shipping Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

020 Heading > W05

W05 Shipping Order Identification

Required · Max use 1

W05-01 · 473 · Order Status Code · Required · Identifier (ID)

• N: Original

W05-02 · 285 · Depositor Order Number · Required · String (AN) · Min 1 Max 22

W05-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

0100 Loop Required Max >1

040 Heading > 0100 Loop > N1

N1 Name

Required · Max use 1

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• BY: Retailer
• FS: Mark For
• ST: Ship To
• VI: Vendor ID

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

060 Heading > 0100 Loop > N3

N3 Address Information

Required · Max use 2

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

070 Heading > 0100 Loop > N4

N4 Geographic Location

Optional · Max use 1

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

090 Heading > N9

N9 Department Number

Optional · Max use 10

Variants (all may be used)

N9Division Number

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• DP: Department Number

N9-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

090 Heading > N9

N9 Division Number

Optional · Max use 10

Variants (all may be used)

N9Department Number

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• MR: Division Number

N9-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

110 Heading > G62

G62 Cancel Date

Optional · Max use 10

Variants (all may be used)

G62Delivery Requested on This DateG62Ship Not Before Date

If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required

G62-01 · 432 · Date Qualifier · Required · Identifier (ID)

• 38: Cancel Date

G62-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

110 Heading > G62

G62 Delivery Requested on This Date

Optional · Max use 10

Variants (all may be used)

G62Cancel DateG62Ship Not Before Date

If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required

G62-01 · 432 · Date Qualifier · Required · Identifier (ID)

• 02: Delivery Requested on This Date

G62-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

110 Heading > G62

G62 Ship Not Before Date

Optional · Max use 10

Variants (all may be used)

G62Cancel DateG62Delivery Requested on This Date

If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required

G62-01 · 432 · Date Qualifier · Required · Identifier (ID)

• 37: Ship Not Before Date

G62-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

120 Heading > NTE

NTE Note/Special Instruction

Optional · Max use >1

NTE-01 · 363 · Note Reference Code · Optional · Identifier (ID)

• WHI: Warehouse Instruction

NTE-02 · 352 · Description · Required · String (AN) · Min 1 Max 80

140 Heading > W66

W66 Warehouse Carrier Information

Required · Max use 1

W66-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

• CC: Collect
• PP: Prepaid (by Seller)
• TP: Third Party Pay

W66-02 · 91 · Transportation Method/Type Code · Required · Identifier (ID)

• M: Motor (Common Carrier)
• U: Private Parcel Service

W66-05 · 387 · Routing · Required · String (AN) · Min 1 Max 35

W66-06 · 433 · F.O.B. Point Code · Optional · Identifier (ID) · Min 2 Max 2

W66-07 · 434 · F.O.B. Point · Optional · String (AN) · Min 1 Max 30

W66-10 · 140 · Standard Carrier Alpha Code · Required · Identifier (ID) · Min 2 Max 4

Detail

0300 Loop Optional Max >1

005 Detail > 0300 Loop > LX

LX Assigned Number

Required · Max use 1

LX-01 · 554 · Assigned Number · Required · Numeric (N0) · Min 1 Max 6

0310 Loop Optional Max >1

020 Detail > 0300 Loop > 0310 Loop > W01

W01 Line Item Detail - Warehouse

Required · Max use 1

At least one of U.P.C. Case Code (W01-03) or Product/Service ID Qualifier (W01-04) is required

If either Product/Service ID Qualifier (W01-04) or Product/Service ID (W01-05) is present, then the other is required

If either Product/Service ID Qualifier (W01-06) or Product/Service ID (W01-07) is present, then the other is required

W01-01 · 330 · Quantity Ordered · Required · Decimal number (R) · Min 1 Max 15

W01-02 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID) · Min 2 Max 2

W01-03 · 438 · U.P.C. Case Code · Optional · String (AN) · Min 12 Max 12

W01-04 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• UP: U.P.C. Consumer Package Code (1-5-5-1)

W01-05 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

W01-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• IN: Buyer's Item Number

W01-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

W01-15 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

• VN: Vendor's (Seller's) Item Number

W01-16 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

030 Detail > 0300 Loop > 0310 Loop > G69

G69 Line Item Detail - Description

Required · Max use 5

G69-01 · 369 · Free-form Description · Required · String (AN) · Min 1 Max 45

Summary

010 Summary > W76

W76 Total Shipping Order

Required · Max use 1

If either Weight (W76-02) or Unit or Basis for Measurement Code (W76-03) is present, then the other is required

If either Volume (W76-04) or Unit or Basis for Measurement Code (W76-05) is present, then the other is required

If Order Sizing Factor (W76-06) is present, then Unit or Basis for Measurement Code (W76-03) is required

W76-01 · 330 · Quantity Ordered · Required · Decimal number (R) · Min 1 Max 15

W76-02 · 81 · Weight · Optional · Decimal number (R) · Min 1 Max 10

W76-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

W76-04 · 183 · Volume · Optional · Decimal number (R) · Min 1 Max 8

W76-05 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

W76-06 · 398 · Order Sizing Factor · Optional · Decimal number (R) · Min 1 Max 10

020 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

GE Functional Group Trailer

Required · Max use 1

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

IEA Interchange Control Trailer

Required · Max use 1

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9